Bookkeeping & Payroll Specialist - ABA Therapy

Bookkeeping & Payroll Specialist

We are a rapidly growing, clinician-led behavioral health organization specializing in Applied Behavior Analysis (ABA) services for children with autism and developmental needs. Our work is centered on delivering structured, evidence-based care that helps children build communication, behavioral, and life skills in meaningful, measurable ways. Across our expanding network of centers in the Midwest and Northeast, we are known for combining strong clinical standards with a deeply supportive, family-oriented approach to care.

As an organization, we are in a high-growth phase, actively scaling new locations while strengthening the operational backbone required to support that expansion. This means building systems that are not only compliant and efficient, but also scalable across multiple states and teams. We are intentional about maintaining a culture of accountability, clarity, and ownership at every levelwhether in clinical care, operations, or finance. The environment is fast-moving, structured, and highly collaborative, with a strong emphasis on doing things the right way as we grow.

We are seeking a Bookkeeping & Payroll Specialist to play a key role in supporting the financial operations of a multi-location organization. This individual will be responsible for ensuring accuracy, consistency, and compliance across bookkeeping and payroll functions, helping to maintain the financial health and integrity of the business as it continues to scale.

This is a hands-on role that requires both precision and adaptability. You will be working closely with leadership, HR, and operations teams to ensure employees are paid correctly and on time, while also maintaining clean, accurate financial records across multiple entities and locations. The role can be based in either our Toms River, NJ office or our Beachwood, OH office, depending on experience and overall fit. The ideal candidate thrives in a structured but fast-evolving environment and is comfortable being a key operational support pillar within a growing organization.

Responsibilities

• Manage day-to-day bookkeeping activities, including accounts payable and accounts receivable
• Process payroll accurately and on schedule, ensuring compliance with multi-state requirements
• Maintain and reconcile general ledger accounts across multiple entities
• Track employee hours, payroll adjustments, bonuses, reimbursements, and deductions
• Support month-end and year-end closing processes, including reconciliations and reporting
• Prepare and distribute financial reports for leadership and operational decision-making
• Monitor financial data for discrepancies and resolve issues proactively
• Ensure compliance with federal, state, and local payroll regulations
• Collaborate with HR and operations teams to ensure accurate employee records and payroll updates
• Assist with audits by organizing documentation and supporting financial reviews
• Maintain strict confidentiality and accuracy in all financial and employee-related data

Qualifications

• 3+ years of experience in bookkeeping, payroll, or a combined finance support role
• Strong understanding of payroll processing, accounting principles, and reconciliations
• Experience working in multi-location or multi-entity environments strongly preferred
• Proficiency in accounting software (QuickBooks or similar systems)
• High level of accuracy, attention to detail, and organizational discipline
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong communication skills and ability to work cross-functionally with non-finance teams
• Working knowledge of payroll tax and compliance requirements
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred, but not required with equivalent experience

Compensation

• $65,000 $90,000 annual salary, depending on experience and qualifications
• Opportunity to work from either Toms River, NJ or Beachwood, OH office
• Exposure to multi-state payroll and scaling financial operations
• Direct impact role within a rapidly expanding organization
• Long-term growth potential as finance and operations infrastructure expands