Financial Supervisor

Job Description

Job Description

Department: Finance and Accounting

Position Summary

The Financial Supervisor oversees the daily operations of PCI's business finance and accounting function, supervises staff, and manages assigned projects. This role ensures work is accurate, timely, and completed in accordance with company policies while providing leadership with clear financial information to support business decisions.

The position combines hands-on financial oversight with staff leadership, workflow coordination, and project management.

Essential Responsibilities

Daily Financial Operations

• Oversee daily accounting activities, including accounts payable, accounts receivable, billing, reconciliations, and general ledger maintenance.
• Assign priorities, monitor workloads, and ensure financial deadlines are met.
• Review transactions and support documentation for accuracy, completeness, and appropriate approvals.
• Coordinate month-end and year-end closing activities and resolve outstanding discrepancies.
• Monitor cash activity, receivables, payables, and other financial matters requiring leadership attention.

Staff Supervision

• Supervise assigned staff, establish expectations, and provide regular coaching and feedback.
• Distribute work based on business needs, staff capacity, and deadlines.
• Train and cross-train employees to maintain reliable coverage and consistent procedures.
• Address performance concerns in coordination with leadership and Human Resources.
• Promote accountability, collaboration, and responsive service across departments.

Project Management and Process Improvement

• Manage assigned financial and operational projects from planning through completion.
• Establish project timelines, responsibilities, milestones, and deliverables.
• Track progress, communicate updates, and escalate issues that could affect deadlines or results.
• Identify opportunities to improve workflows, strengthen controls, and reduce errors.
• Coordinate with other departments on projects involving financial systems, reporting, and administrative processes.

Reporting and Financial Controls

• Prepare and review financial reports, account analyses, and budget-to-actual comparisons.
• Explain significant variances and provide recommendations to leadership.
• Support budgeting, forecasting, audits, and requests from external accounting partners.
• Maintain documented procedures, appropriate segregation of duties, and approval controls.
• Protect confidential financial and employee information.
• Perform other related duties as assigned.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field preferred; equivalent relevant experience may be considered.
• At least five years of progressive accounting or financial operations experience preferred, including staff supervision or team leadership.
• Working knowledge of accounting principles, reconciliations, financial reporting, and internal controls.
• Experience coordinating projects, managing competing priorities, and meeting deadlines.
• Proficiency with accounting software and Microsoft Excel.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to work independently, exercise sound judgment, and collaborate across departments.
• Compensation: Annual salary up to $95,000, based on qualifications and relevant experience.

Measures of Success

• Accurate financial records and timely completion of reporting and closing activities.
• Clear staff expectations, balanced workloads, and consistent follow-through.
• Projects completed within agreed timelines and scope.
• Prompt resolution of discrepancies and effective communication of financial concerns.
• Measurable improvements in efficiency, documentation, and financial controls.

Working Conditions

Work is primarily performed in an office setting and involves computer use, reviewing financial records, and communicating with staff and business partners. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.

This description outlines the general responsibilities of the position and may be updated as business needs evolve.