Recruiting Coordinator

Job Description SummaryPosition SummaryThe Recruiting Coordinator plays a vital role in delivering a seamless hiring experience for candidates and new hires alike. This position supports the full recruiting lifecycle — from scheduling and candidate communication through preboarding compliance and onboarding readiness. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.How will you make an impact & RequirementsKey ResponsibilitiesRecruiting SupportSchedule candidate interviews and maintain the interview tracker with up-to-date status informationParticipate in weekly recruiting callsMonitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely mannerMonitor the Mosaic Health LinkedIn inbox and respond to incoming messages dailyHiring ProcessConduct final review and audit of candidate profiles and offer details prior to hireInitiate background check orders and send candidate Welcome EmailsAdd new hires to the Onboarding Tracker and advance the Workday step to Ready for HireEnsure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirementsBackground Check & Drug Screen ManagementMonitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documentsFollow up with candidates to resolve discrepancies in employment and education historyManage negative dilute or positive drug screen results per established protocols, including reordering as requiredRespond to candidate questions regarding background check status and processNotify candidates promptly upon clearance of background check and drug screenExecute pre-adverse action process when applicableAdjudicate discrepancies within First AdvantageSupport First Advantage integration with Workday, including user testing, process discussions, and matrix updatesPreboarding & New Hire SupportCollaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start datesMonitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessaryServe as a responsive point of contact for new hire inquiries throughout the preboarding periodConference & Job Fair SupportCoordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparationMaintain an event calendar and ensure recruiting team members are prepared in advance of each eventOrder, track, and organize recruiting materials, branded swag, and promotional items for eventsCollect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely mannerAdditional ResponsibilitiesContribute to recruiting and HR projects as assignedIdentify opportunities for process improvement and share recommendations with the teamQualificationsRequired1–2+ years of experience in a recruiting coordination, HR support, or administrative roleStrong organizational skills with the ability to manage multiple priorities and deadlines simultaneouslyExcellent written and verbal communication skillsHigh attention to detail and commitment to accuracyProficiency with Microsoft Office Suite and comfort learning new systemsPreferredExperience with Workday or similar HRIS/ATS platformsFamiliarity with background check platforms such as First AdvantageExperience in a healthcare or high-volume recruiting environmentComfort working in Slack and other collaborative toolsWork EnvironmentThis role operates in a collaborative, deadline-driven environment. The Recruiting Coordinator works cross-functionally with teams including HR Operations, Employee Health, Credentialing, and IT, and serves as a key point of contact for candidates throughout the hiring process.Compensation:$22.00to$33.00 #J-18808-Ljbffr (Mosaic Shared Services) Millennium Healthcare Management Serv LLC