Finance Associate

Finance Associate

Dominguez Chiropractic
Compensation: $60,000 to $75,000 annually, based on experience
Reports to: Owner, with day-to-day guidance from the practice's external accounting partner

Position Summary

Dominguez Chiropractic operates ten clinic locations and employs approximately forty people. As the practice has grown, finance tasks that were once spread across front-desk staff, ownership, and an outside accountant need a dedicated person to keep them accurate and on schedule.

The Finance Associate is that person. This role handles the daily transaction work that keeps the practice running: paying vendors accurately and on time, recording and reconciling the money coming in, and keeping bank, credit card, and merchant accounts reconciled across all ten locations.

This is an entry-level to early-career role, and recent graduates are encouraged to apply. The Finance Associate will work closely with the practice's external accounting firm, which will provide day-to-day guidance and training, while reporting to the Owner. The accounting partner continues to lead month-end close, forecasting, tax strategy, and technical accounting. Over time, the Finance Associate will take on a larger share of that work as skills and confidence grow.

Key Responsibilities

Accounts Payable

• Process accounts payable across all ten locations, from invoice receipt through payment and filing.
• Match invoices to purchase orders, contracts, and delivery confirmations before submitting for payment approval.
• Maintain the payment calendar to avoid late fees and capture available discounts.
• Keep vendor records current, including W-9 collection and 1099 tracking.
• Research invoice discrepancies, duplicate billings, and vendor statement differences, and bring unresolved items to the Owner or accounting partner.
• Prepare a weekly cash disbursement summary for Owner review and approval.

Accounts Receivable

• Post and reconcile cash receipts daily by location, including insurance remittances, patient payments, and merchant deposits.
• Work with the billing and front-desk teams so clinical revenue and financial records stay aligned.
• Maintain the aged receivables report and flag balances that pass established aging thresholds.
• Track patient payment plans, including documentation and follow-up.
• Reconcile merchant processing statements to the general ledger and research settlement differences.

Reconciliations

• Reconcile all bank, credit card, and merchant accounts monthly.
• Maintain organized supporting documentation for each reconciliation.
• Prepare reconciliations and data requested by the accounting partner to support month-end close and year-end work.

Location Support and Compliance

• Serve as a finance point of contact for location managers on payables, receipts, and documentation questions.
• Follow established finance policies for cash handling, purchasing approvals, and expense reimbursement.
• Support payroll reconciliation in coordination with the payroll provider and HR.
• Handle all financial and patient-related information in a manner consistent with HIPAA and practice confidentiality policy.
• Maintain financial records in line with the practice's retention policy.

Growth Path

As the Finance Associate demonstrates accuracy and independence, the role is expected to grow to include:

• Preparing journal entries, accruals, and supporting schedules for month-end close, with the goal of eventually owning the close calendar.
• Assisting with the monthly financial statement package and variance explanations.
• Supporting a rolling thirteen week cash flow forecast and the annual budget.
• Building and maintaining a location-level performance dashboard.
• Supporting purchasing consolidation, vendor tracking, and spend analysis across locations.
• Periodic location visits to review cash handling and documentation practices.

The pace of this growth will be set together with the Owner and the accounting partner.

Required Qualifications

• Bachelor's degree in accounting, finance, or a related field, or expected completion before start date. Equivalent experience will be considered.
• Zero to two years of accounting or finance experience. Internships, co-ops, and relevant coursework count.
• Understanding of basic accounting principles, including debits and credits, accruals, and reconciliations.
• Solid spreadsheet skills, including sorting, filtering, basic formulas, and lookup functions. Pivot table experience is a plus.
• Comfort learning accounting software and new systems quickly.
• Strong attention to detail and the ability to stay accurate under high transaction volume.
• Clear written and verbal communication, including with people who are not finance professionals.
• Demonstrated discretion with confidential information.

Preferred Qualifications

• Bilingual in English and Spanish. Given the communities Dominguez Chiropractic serves and the makeup of the staff and vendor base, this is a meaningful advantage in this role.
• Exposure to healthcare, medical, dental, or chiropractic settings.
• Hands-on experience with QuickBooks or another general ledger system.
• Familiarity with insurance reimbursement or explanation of benefits documents.
• Interest in pursuing CPA or CMA certification.

Core Competencies

• Ownership. Follows tasks through to completion and does not let items sit.
• Accuracy under volume. Ten locations generate a high transaction count. Precision has to survive the pace.
• Coachability. Seeks feedback, asks questions early, and applies what is learned.
• Curiosity. Wants to understand why the numbers look the way they do, not just enter them.
• Direct communication. Raises problems early and in plain language.
• Integrity. Non-negotiable in a role with this level of access.

Performance Expectations

First 30 Days

• Learn the current accounts payable, accounts receivable, and reconciliation processes across all ten locations.
• Meet with the Owner, the external accounting partner, location leadership, and the billing team.
• Process payables and post daily receipts with review from the accounting partner.

First 60 Days

• Handle weekly payables and daily receipt posting independently.
• Complete monthly bank, credit card, and merchant reconciliations with limited review.
• Deliver a current aged receivables report by location.

First 90 Days

• Deliver reconciliations on schedule each month without prompting.
• Document the AP, AR, and reconciliation procedures in writing.
• Begin assisting the accounting partner with month-end close tasks.

Ongoing Success Measures

• Reconciliations completed accurately and on schedule every month.
• No late fees or lapsed vendor relationships resulting from payables processing.
• Daily receipts posted and reconciled on time at all locations.
• Aged receivables report kept current, with aging issues flagged promptly.
• Steady progress into Growth Path responsibilities.

Working Conditions

• Full-time position, primarily based at [primary office location].
• Occasional travel to clinic locations across Georgia. Valid driver's license and reliable transportation required.
• Standard office environment with extended periods of computer work.
• Increased workload during month-end close and year-end periods.

Acknowledgment

This job description describes the general nature and level of work expected in this position. It is not an exhaustive list of all duties, responsibilities, or qualifications, and may be modified as the needs of the practice change.

Dominguez Chiropractic is an equal opportunity employer. Employment is at-will.

Open items to confirm with the client:

1. Accounting partner's role. The JD now says the accounting partner provides day-to-day guidance and training. Confirm Karen's firm has agreed to that, since it may affect their scope or fees.
2. Separation of duties. A junior hire processing payables and posting receipts has broad access. It's worth confirming who approves payments and who reviews reconciliations.
3. Office location. The [primary office location] placeholder is still unfilled.
4. Pay range. I haven't verified $60k to $75k against current Georgia market data for this role. If you want, I can research comparable postings.

Acknowledgment