Administrative Specialist

Job Title

Administrative Specialist

Job Description

The incumbent manages the procurement and associated contracts for the service line. Major duties include, but are not limited to:

• Manages the procurement and associated contracts for the service lines
• Coordinates with the service line supervisors and program managers to gather all required information necessary for preparation of procurement/contract documents
• Tracks budget and contract documents
• Ensures timely certification of IPPS invoices
• Maintains or assists in maintaining all service and equipment contract procurements above the current micro-purchase threshold as stipulated in Federal Acquisition Regulations.
• Analyzes existing contract vehicles
• Coordinates with the Business Manager to implement policies, procedures and necessary controls to ensure an effective procurement process.
• Responsible for preparing or assisting in the preparation of procurement packages to include all necessary paperwork.
• Prepares complete procurement packages for submission
• Monitors risk management strategies to address areas of concern or potential gaps/lapses.
• Controls contractual, financial, and technical aspects of procurement/contract through all phases of the process.
• Works with the Contracting Officer to resolve protests, claims, and Contractor performance issues
• Provides written guidance on evaluation standards for solicitations and technical evaluation committees
• Performs other related duties as assigned.

Work Schedule: Monday- Friday, 7:30am- 4:00pm

Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Specialist/ PD016440

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized