Payroll Specialist

Payroll Administrator

Qualifications:

• At least 2 years of in-house construction payroll experience with federal contract/Davis Bacon experience.
• Direct hands-on certified payroll experience is required. This role owns weekly certified payroll submissions and the candidate must have personally managed this process in a prior role.
• Must be a U.S. Citizen.
• Experience with Viewpoint Vista is strongly preferred.
• Must be proficient in Excel, cloud database management, and maintenance of digital files.
• Shows initiative, perseverance, and ability to see the big picture. Able to identify process improvement initiatives and define standards for new processes.
• Practices teamwork and support for others; interdependence and commitment to the collective; system success as opposed to individual achievement or credit.
• Resilient; Ability to adapt to changing environments and support the interdependencies of multiple companies and divisions.
• Fanatic about response time. Provides prompt responses to questions and issues that arise. Ability to work under tight deadlines managing multiple tasks.
• Maintains confidentiality of sensitive employee, company, and client data. Able to identify and navigate phishing and other digital scamming.
• FPC or CPP preferred. Open to the right candidate's commitment to obtain certification within 1 year of hire.

Duties & Responsibilities:

• Process payrolls for multiple EIN's weekly. Payrolls are multistate, mixed-shop, and fall under Davis Bacon requirements. Administrator is responsible for payroll compliance with relevant state laws, federal laws, labor agreements, as well as internal company policies.
• Responsible for monthly union remittance documentation prep and payments. Requires knowledge of unions, local agreements, PLA/CLA's, voluntary deductions, and fringe benefit management.
• Experience with federal contract payroll reporting via various certified payroll online portals, WH-347's. Knowledge of Davis Bacon requirements, wage determinations, and applicable orders and regulations.
• Reviews taxes, garnishments, and other withholdings for accuracy, union compliance, and government compliance.
• Serve as main point of contact for employee payroll errors, corrections, and internal/external customer concerns.
• Perform basic accounting functions as assigned, including account analysis and reconciliations related to payroll, accruals, maintaining paid leave balances, and other data as applicable. Conducts regular payroll reporting as required and assists with financial audits related to pay records.
• Support internal systems as related to the payroll department. Systems include HCSS Heavy Job/E360, VISTA, and Bamboo HR

Requirements:

• Must have valid driver's license
• Must be a U.S. Citizen
• Must participate in pre-employment and random drug screening program.
• Subject to a background screening process