Administrative Coordinator - Building Group

Administrative Coordinator - Building Group

Location: Omaha, NE, US Job Level: Entry Level Home District/Group: Kiewit Building Group Department: Administration Market: Building Employment Type: Full Time Position Overview At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada, and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals; they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people, and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits and you can too. District Overview Kiewit Building Group specializes in constructing office buildings, industrial complexes, education and sports facilities, hotels, hospitals, transportation terminals, science and technology facilities, manufacturing, retail and special-use facilities, and extensive interior construction with tenant improvements. Its capabilities include general construction, construction management, design-build, design-assist, and turn-key project development. Kiewit also provides fast, accurate preconstruction project management services. Location This position is based out of our headquarters in Omaha, NE. Responsibilities Coordinate and process expense reports for senior leadership. Greet visitors, organize and arrange meetings, schedule conference rooms, and set up catering. Prepare outgoing mail and correspondence, including e-mails and shipments. Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes). Support onboarding and new employee communications, including new hire announcements, weekly welcome emails, I9 verifications, and new hire office set-up. Oversee distribution lists and internal communications groups, including maintenance of all-staff and location-specific lists. Maintain employee-related records and reporting, including employee rosters, vehicle rosters, and other administrative reporting support. Actively participate in the building Safety Lead Committee. Provide administrative office support, including business card orders, contractor licensing documentation, supply orders, and client gift orders. Qualifications 3+ years' applicable administrative office support experience, preferably in Construction, Engineering, OR EPC environment. High school diploma or general education degree (GED) minimum. Proficient in Microsoft Office products, including Word, Excel, and PowerPoint. SharePoint knowledge is a plus. Must be positive and proactive, with the ability to maintain strict confidentiality. Experience planning meetings in a fast-paced environment. Highly motivated, with a demonstrated passion for excellence and taking initiative. Demonstrated commitment to ethics and integrity. Strong interpersonal, written, and verbal communication skills. Team player with the ability to work independently to meet deadlines, goals, and objectives. Strong organization, time management, and attention to detail. Other Requirements: Regular, reliable attendance Work productively and meet deadlines timely Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status.