Secretary to Assistant Superintendent of Academics

Secretary to Asst. Supt.Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to the Assistant Superintendent or department head and other staff members.High school diploma or GEDKnowledge of school district organization, operations, and administrative policiesAbility to read and comprehend instructions, correspondence, and memosAbility to make independent decisions regarding planning, organizing, and schedulingExcellent public relations, organization, communication, and interpersonal skillsAbility to use software to develop spreadsheets, perform data analysis, and do word processingAbility to multi-task numerous complex administrative activitiesThree years of clerical experience requiredPrepare correspondence, forms, reports, manuals, and presentations for the Assistant Superintendent.Compile, maintain, and file all reports, records, and other documents as required.Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department requisitions.Order and maintain inventory of office supplies and program equipment.Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.Maintain a schedule of appointments and make travel arrangements for department staff.Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.Receive, sort, and distribute mail and other documents to department staff.Maintain confidentiality of information.Other duties assigned by supervisorStandard office equipment including personal computer and peripheralsProlonged sitting; occasional bending/stooping, pushing/pulling, and twistingRepetitive hand motions; frequent keyboarding and use of mouse; occasional reachingOccasional light lifting and carrying (less than 15 pounds)May work prolonged or irregular hoursWork with frequent interruptions; maintain emotional control under stress