Staff Accountant III

Job Description

Job Description

Position Summary: Under direct supervision of the Accounting Manager, this experienced Staff Accountant III will provide support to the Finance & Accounting team to ensure transactions are recorded accurately and maintain compliance with regulations. This includes managing daily accounting tasks, including bank and/or other balance sheet account reconciliations, journal entries, supporting month-end/year-end closes, and assisting with tax compliance and audits.

Role: The employee will maintain accurate records and reports while adhering to University policies. This includes preparing month-end journal entries as well as other recurring/corrective entries as a result of reconciliations. This position will also support activities related to fund accounting, including review of restricted fund use, preparing restricted fund reconciliations, monitoring inflows and outflows of donor contributed funds, and preparation of fund accounting related audit requests. This experienced staff accountant will also assist with reconciliations, tax compliance and audits, as well as other projects. All activities of this position are to make a contribution to the fulfillment of the mission of the University.

Essential Duties and Responsibilities include:

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

1. Prepare and enter recurring/non-recurring journal entries as directed by management.
2. Preparation of various reconciliations, including cash, restricted fund reconciliations and other reconciliations as directed by management.
3. Monitor contributions received, in either the Finance or the University Advancement office, and communicate/coordinate with relevant individuals for appropriate classification and accurate GL coding of deposits of funds to ensure accuracy of data related to restricted funds as directed by management.
4. Review fund balances monthly/quarterly to ensure appropriate use of funds and timely release from restriction via journal entries as directed by management.
5. Utilize AP systems/interface with accounts payable to assist in the review of restricted fund usage when processing payments.
6. Assist with preparing periodic financial reports/donor reports related to donated funds and respective usage.
7. Support accurate reporting and compliance with respect to certain public or private grants awarded to the University for specific purposes as directed by management.
8. Prepare accurate information and schedules regarding restricted funds, contribution revenue and related expenses for annual audit process as directed by management.
9. Assist management with compiling and preparing donor and donation information for reporting on Federal 990 Tax return.
10. Assist management with maintaining strong internal controls to minimize the risk of financial fraud and errors. This includes the evaluation of internal systems and making recommendations for improvements.
11. Assist Accounting Manager and Controller with various audit requests as needed.
12. Other duties as assigned by management.

Education and/or Experience:

• Bachelor's Degree in Accounting, Finance, or related field, or the equivalent of a combination of education and/or related experience.
• Minimum of 3-5+ years supporting staff experience in accounting, preferably within a higher education, non-profit, or complex organizational setting.

Full Time Staff, Exempt

$70,000 - $80,000/yr

Benefits: Health, vision, dental, and life insurance. Retirement plans with employer matching.