Purchasing & Expediting Specialist

Jeff Schlarb Design Studio is one of the Bay Area’s top Interior Design Firms with a studio in Presidio Heights and residential and commercial projects worldwide. We are looking for a Purchasing and Expediting professional to join our talented and energetic San Francisco team. The person in this role is crucial to ensuring smooth day-to-day operations, including project tracking and managing vendor orders and deliveries. You would work closely with Jeff and the design team as well as our vendors from the top fabric, furniture, wallpaper, rug, art, and accessory companies and showrooms worldwide. The Expeditor handles procurement, order management, and logistics to keep projects on schedule and meet client expectations. This includes managing budgets and purchase orders, overseeing delivery and installation at project sites. You’ll be key to the successful execution of our design projects. This role serves as a vital liaison between design and logistics, essential to team collaboration and vendor relations, making you an integral part of our studio’s success. Key Responsibilities Support the team in developing and ensuring the accuracy of budgets for client presentations Request samples and custom quotes for furniture, fabrics, wallpaper, and other materials Confirm and monitor out-of-stock and long-lead-time products to ensure timely deliveries Create proposals and purchase orders using procurement software Manage orders and carefully track the production, shipment, and delivery of each item, providing updates and flagging delays as needed Properly file all order transactions to ensure accurate records Act as a liaison between the Design team and vendors, maintaining clear and consistent communication Coordinate delivery and installation with receivers, movers, and vendors to ensure everything goes smoothly Support and attend installation day (as necessary) to assist the Design team with final project details Track all time associated with client accounts and ensure accurate billing Monitor studio phone line and voicemails Skills & Qualifications A minimum of 2 years of experience, preferably in purchasing and interior design Experience with software such as Studio Designer, Designer Advantage, or Design Manager is essential Strong interpersonal skills: Demonstrate patience, kindness, and professionalism in all interactions with colleagues, vendors, and clients Excellent organizational skills: Able to thrive in a fast-paced environment, manage multiple tasks simultaneously, and maintain a “whatever-it-takes” attitude Self-starter: Capable of setting priorities and managing tight delivery deadlines with carriers, receivers, and warehouse staff Must know: Google Sheets, Asana, and Designer Advantage (for managing projects and tracking orders) Ability to manage multiple projects simultaneously This is a full-time, hybrid role based in our San Francisco office. Typically scheduled hours are Monday–Friday, approximately 9:00 AM–5:30 PM. Weekly hours will range between 32–40 depending on workload and business needs. Occasional overtime may be required. Compensation: $32.00 – $37.00 per hour, based on experience. Health Coverage: Comprehensive medical, dental, vision, and life insurance Retirement Savings: Access to a SIMPLE IRA plan with a company match of up to 3% of your salary Student Loan Support: Student loan repayment assistance available for qualifying employees Paid Time Off: Generous paid vacation days and company holidays to support work-life balance Volunteer Time Off (VTO): Paid volunteer hours each year to give back to the community and support causes you care about Anniversary Recognition: Anniversary bonuses to celebrate milestones with our team A vibrant, creative work environment with opportunities for career growth and exposure to high-profile design projects Equal Opportunity Employer We are proud to be an equal opportunity employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender identity, sexual orientation, age, disability, or any other protected status. We comply fully with California and San Francisco labor and employment laws, including the San Francisco Fair Chance Ordinance and the California Equal Pay Act. #J-18808-Ljbffr Jeff Schlarb