Office Services Associate

We are seeking an Office Services Associate to support daily operations at a prestigious law firm client site. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys delivering high-level client service across office services, hospitality, mail, and print operations.

Key Responsibilities

Office Services & Client Support

Serve as a primary point of contact for client needs, ensuring clear communication and strong working relationships

Respond promptly to requests, inquiries, and service needs with a solutions-oriented approach

Maintain a professional and organized office environment, including signage and shared spaces

Assist with developing and maintaining operational procedures and service standards

Backup to receptionist

Client Experience & Hospitality

Deliver exceptional, white-glove customer service to clients and guests

Support a welcoming office environment through space inspections and quality checks

Assist with hoteling and workspace coordination, including room reservations and setup

Provide back-up reception support as needed

Facilities & Office Operations

Assist with office moves, meeting room setups, and space coordination

Support light maintenance tasks (e.g., basic repairs, fixture upkeep)

Ensure cleanliness, restocking of supplies, and adherence to office standards

Mail Services

Sort and distribute incoming mail and packages accurately

Process outgoing mail, including certified and registered shipments

Perform scheduled internal mail runs and operate postage equipment

Meeting & Print Services

Set up and maintain meeting rooms to ensure readiness and professionalism

Perform print and reprographics tasks, including copying, binding, hole punching, and quality checks

Maintain logs and ensure proper handling of print requests and materials

Qualifications

Prior experience in office services, hospitality, or a corporate environment preferred

Strong customer service and communication skills

HS Diploma

Proficiency with Microsoft Office

Ability to lift up to 50 lbs and perform physical tasks as needed

Detail-oriented, reliable, and able to multitask in a fast-paced setting

If you are a motivated professional who takes pride in delivering exceptional service and enjoys being a key contributor to a dynamic office environment, we encourage you to apply.

Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.