Asst. Property Manager

Job Description

Job Description

We are looking for an Assistant Property Manager to support the day-to-day performance, occupancy, and compliance of a residential portfolio in Keansburg, New Jersey. This Long-term Contract opportunity is ideal for a detail-oriented property management candidate who can balance leasing activity, resident relations, documentation accuracy, and operational coordination. The person in this role will help sustain strong occupancy levels, maintain audit-ready records, and contribute to a well-run community through responsive service and close collaboration with internal teams and external partners.

Responsibilities:
• Oversee applicant flow and waiting list activity by keeping records current, removing outdated entries on a scheduled basis, and assisting prospective residents with the application process.
• Coordinate the full move-in cycle for new residents, including explaining eligibility standards, preparing lease documentation, and completing required onboarding paperwork.
• Monitor vacancies regularly and take proactive steps to support occupancy goals through timely leasing follow-up and effective unit readiness planning.
• Promote the community through strong property presentation standards, routine curb appeal reviews, and marketing efforts when additional exposure is needed.
• Prepare leases, renewals, and annual income certification materials for applicable housing programs while ensuring deadlines are met.
• Guide residents through recertification requirements as needed and maintain complete, accurate, and inspection-ready files in both digital and physical formats.
• Support relationships with subsidy administrators and third-party partners by tracking required documents, payment commitments, and rent portion notices.
• Work alongside site leadership to follow maintenance requests, inspections, preventive service, and unit turns so that work is completed within established timelines and safety expectations.
• Address resident service needs such as transfer requests, accommodation requests, and general concerns with care and sound judgment.
• Partner with colleagues across departments to improve property performance, share effective practices, and support broader operational goals.• 5+ years of experience in property management, including residential or mixed-portfolio environments.
• Working knowledge of affordable housing compliance, including HUD-related processes, certifications, and file readiness standards.
• Experience handling leasing, renewals, resident onboarding, and occupancy management activities.
• Familiarity with property management platforms such as Yardi and resident processing systems used for applications and recertifications.
• Ability to manage documentation with a high level of accuracy while meeting multiple deadlines.
• Strong communication and customer service skills for working with residents, vendors, housing partners, and internal teams.
• Understanding of maintenance coordination, unit turnover follow-up, and property inspection practices.
• Ability to operate independently, prioritize competing tasks, and maintain professionalism in a fast-paced setting.