Legal Practice Assistant

1215 Consulting is the hiring party for a legal start up firm. Legal Practice Assistant Full Time / Remote / Non Exempt $90-125k a year ***Position start date : January 4, 2027*** This is a unique opportunity to join an exciting new law firm launch and help shape how the firm operates from day one. You’ll work alongside highly experienced legal professionals to establish efficient processes, implement best practices, and build a modern, technology-forward operation designed for growth. We’re looking for someone who is energized by building, improving, and problem-solving—not simply maintaining existing processes. Clio and Actionstep experience is strongly preferred , and candidates must be comfortable embracing technology, learning new systems, and using modern tools to make work smarter and more efficient. If you’re excited by the opportunity to help build something new while working with some of the best in the industry, we’d love to hear from you. Position Summary The Legal Practice Assistant provides comprehensive administrative and practice support to attorneys handling general and litigation matters. The position supports all aspects of the practice, including discovery, court filings, trial preparation, calendaring, time entry, billing support, document preparation, client/matter administration, and maintenance of attorney and client records. The Legal Practice Assistant is expected to anticipate attorney needs, manage multiple priorities, maintain confidentiality, and provide responsive support in a deadline-driven environment. Essential Duties and Responsibilities Develop and maintain an understanding of assigned attorneys' practice areas, clients, matters, deadlines, and administrative requirements. Anticipate attorney needs and proactively address assignments and deadlines. Perform administrative tasks requiring knowledge of litigation procedures and assigned practice areas. Develop and maintain a comprehensive understanding of the firm’s software platforms, with the ability to troubleshoot issues, resolve common problems, and support users as needed. Prepare and file legal documents in state and federal courts, including electronic filings. Prepare correspondence, pleadings, reports, binders, and other legal documents and materials. Maintain attorney contacts and calendars. Coordinate travel and prepare expense reports if needed. Process check requisitions and assist with administrative financial requests. Open and close client and matter files. Support new-client and business-development activities, including new-matter administration and conflict-check processes. Enter attorney time and costs into the firm's time and billing systems. Review and process attorney time entries, including prebills, corrections, and invoice-related information. Partner with the Billing team to help ensure client invoices are processed accurately and on time. Assist with document review, proofreading, formatting, and organization. Handle complex assignments involving detailed information, submissions, reports, and distribution of materials. Maintain organized electronic client and matter files. Coordinate workflow and projects with resources inside and outside the firm. Provide overflow assistance to other administrative legal-support team members when necessary. Maintain strict confidentiality regarding client, attorney, employee, and firm information. Perform other administrative and practice-support responsibilities as assigned. Knowledge, Skills and Abilities Strong knowledge of litigation practices, procedures and software used within the firm. Knowledge of federal and state litigation practices and applicable local court rules. Strong written and verbal communication skills. Ability to interact professionally with attorneys, clients, courts, vendors, and employees at all levels. Ability to manage multiple assignments and deadlines while supporting multiple attorneys or teams. Strong organizational skills and attention to detail. Ability to handle confidential and sensitive information appropriately. Ability to work independently, anticipate needs, and take initiative. Ability and willingness to learn new systems, processes, and responsibilities. Strong proficiency with Microsoft Office applications. Strong proofreading and document-production skills. Ability to work collaboratively within a remote or distributed professional-services environment. Education and Experience Bachelor's degree or equivalent combination of education, training, and relevant experience. Minimum of eight years of administrative experience in a legal or professional-services environment. Litigation experience required.