Human Resources (HR) Coordinator

Job Description

Job Description

We are looking for a Human Resources (HR) Coordinator to support daily HR operations and provide responsive assistance to employees and internal stakeholders in Pennsylvania. This Long-term Contract position is ideal for someone who thrives in a structured environment, handles confidential information with care, and brings a strong service mindset to administrative HR work. The role focuses on maintaining accurate employee records, coordinating onboarding activities, supporting benefits-related processes, and helping the team meet compliance and reporting expectations.

Responsibilities:
• Manage and update personnel documentation and HR files to ensure employee records remain complete, accurate, and well organized.
• Coordinate workforce changes such as staffing updates, promotions, transfers, and separations while entering updates into HR systems in a timely manner.
• Prepare standard HR correspondence and employment-related documentation, including verification requests and other routine materials.
• Support pre-employment activities by assisting with background screening, collecting required forms, and organizing new employee paperwork.
• Help plan and deliver onboarding and orientation tasks so new employees have a smooth start with the organization.
• Maintain employee information within HRIS platforms, review entries for accuracy, and assist with periodic data audits.
• Provide first-level assistance to employees regarding benefit enrollment questions, required forms, and key enrollment deadlines.
• Assist with open enrollment coordination, compliance documentation, I-9 administration, record retention, and personnel file review activities.
• Contribute to HR reporting and audit preparation by gathering information, organizing documentation, and supporting policy-aligned recordkeeping practices.• At least 2 years of experience in an HR coordinator or similar human resources support role.
• Practical knowledge of onboarding processes, HR administration, benefits support, or recruiting coordination.
• Experience working with HRIS platforms such as Paycom, Paylocity, Workday, or other comparable systems is preferred.
• Strong organizational skills with the ability to balance multiple tasks, manage deadlines, and maintain accuracy.
• Excellent written and verbal communication skills with a detail-oriented and employee-focused approach.
• High level of discretion and sound judgment when handling sensitive or confidential information.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Familiarity with HR compliance activities such as I-9 processing, audits, and personnel record management is a plus.