Staff Accountant

Job Description

Job Description

We are looking for a detail-oriented Staff Accountant to support property and project accounting activities for a Long-term Contract position based in Hayward, California. This role focuses on high-volume invoice review, draw package preparation, reconciliations, and journal entry work across multiple active projects and operating entities. The ideal candidate brings strong property management accounting experience, works comfortably with cross-functional teams, and can maintain accuracy while managing recurring monthly deadlines.

Responsibilities:

• Manage monthly construction draw administration by organizing contract documentation, reviewing invoices, and assembling complete draw packages for multiple active projects.

• Examine vendor invoices for accuracy, assign proper coding, align charges to the correct contract and job cost category, and route items to developers for approval.

• Process a high volume of monthly transactions and payments while maintaining complete supporting records for audit and reporting purposes.

• Record journal entries related to accrued interest, rental activity, and property operating expenses in the general ledger.

• Perform bank reconciliations for assigned properties and related entities, researching and resolving discrepancies in a timely manner.

• Gather and track lien waivers, releases, and other required project documents to support compliance and payment processing.

• Partner with developers, general contractors, and internal stakeholders to investigate invoice issues, correct errors, and keep project accounting records current.

• Prepare financial reconciliations, schedules, and supporting reports that help monitor property performance and month-end close progress.

• Assist with year-end adjustments, audit support, and the compilation of documentation needed for tax return preparation and other financial reviews.

Please reach out to John Miller for immediate consideration.

• Prior experience in staff accounting with a strong background in property management or real estate-related accounting.

• Hands-on knowledge of general ledger activity, journal entries, bank reconciliations, and accounts payable processes.

• Ability to review and code invoices accurately against budgets, contracts, vendors, and job cost categories.

• Proficiency with Yardi and strong Excel skills, including functions such as VLOOKUP and SUMIF.

• Familiarity with managing construction draws, supporting documentation, and monthly invoice volumes across multiple projects.