Prevention Coordinator

Job Title: Prevention Coordinator Reports to: Youth Prevention Director Initial Salary Range: $58,000 - $68,500 annually Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays Funded Through: August 30th, 2028 Classification: Salaried, Exempt Status: Full-Time (1.00 FTE), Regular w/ Benefits Location: Portland, OR

JOB SUMMARY

Position Summary The Prevention Coordinator plans, implements, and evaluates behavioral health and substance misuse prevention activities across NPAIHB’s Youth Primary Prevention programs. The position serves as a central liaison among staff, contractors, and Northwest Tribal partners to facilitate communication, organize training, and schedule preparatory meetings. The Prevention Coordinator must have thorough knowledge prevention frameworks for environmental and systems change. The role also requires strong skills in prevention strategy, including the ability to promote social change, mitigate risk factors, and strengthen protective factors for youth, with the goal of delaying the onset of alcohol, tobacco, and substance use and contributing to healthier outcomes and community well-being. The Prevention Coordinator is part of NPAIHB’s Youth Primary Prevention program team, which includes approximately three (3) public health prevention professionals, and reports to the Youth Prevention Director. This scope of work is housed within the Clinical Support Services Division. This position is based at NPAIHB’s offices in Portland, Oregon and is expected to work on-site in accordance with applicable workplace and telework policies, including attendance at designated in-person meetings and activities. Local travel and overnight travel outside of the area are required. See “Travel Requirements” for more information. Youth Primary Prevention Programs Excellence and Success Supports NPAIHB’s Youth Primary Prevention programs in alignment with priorities established by member Tribes, the Strategic Plan, and applicable Tribal, federal, state, organizational, and/or funding priorities Contributes to an organizational culture of professional excellence, integrity, rigor, service, accountability, collaboration, and continuous improvement Facilitates activities across Youth Primary Prevention programs and participating Tribes to promote organized, timely, culturally responsive, and effective services Contributes to proactive planning, problem-solving, and continuous improvement efforts to identify needs, address barriers, and advance desired outcomes Supports monitoring of emerging needs, trends, risks, opportunities, and external developments affecting the Youth Primary Prevention programs and communicates material information to appropriate staff and leadership Youth Primary Prevention Programs Strategy and Development Facilitates the planning and development of goals, priorities, strategies, work plans, services, initiatives, and resources for the Youth Primary Prevention programs Supports the implementation of priorities in response to direction from NPAIHB member Tribes, organizational strategic planning, policy developments, evaluation findings, and emerging needs Contributes to the development, expansion, or improvement of Youth Primary Prevention programs in collaboration with NPAIHB staff, Tribal partners, consultants, and other stakeholders Supports identification of needs, opportunities, barriers, and emerging issues affecting the effectiveness, sustainability, or growth of the Youth Primary Prevention programs Youth Primary Prevention Programs Operations and Service Delivery Coordinates the delivery of services for Youth Primary Prevention programs Coordinates day-to-day operations and assigned activities in accordance with approved plans, timelines, budgets, policies, and applicable requirements Utilizes the processes, tools, systems, and resources necessary to carry out activities of the Youth Primary Prevention programs effectively Facilitates resolution of operational barriers and related adjustments to maintain effective and timely service delivery as necessary Supports efforts to ensure services, resources, and work products are responsive to member Tribe and other stakeholder needs, and are delivered in a timely, culturally appropriate, and high-quality manner Project Management and Coordination Supports collaboration and compliance among projects, partners, and funding agencies to meet applicable goals, requirements, and NPAIHB Strategic Plan objectives and priorities Utilizes proactive project management practices to organize complex work, establish and monitor work plans and timelines, manage competing priorities, and meet goals, deliverables, and fiscal requirements Coordinates regular meetings and project discussions with participating Tribes to organize activities, clarify responsibilities, resolve barriers, and maintain shared accountability Coordinates cross-functional work, including dependencies, approvals, contributions, deadlines, and required follow-up Tracks progress against goals, objectives, milestones, budgets, work plans, and deliverables and supports necessary adjustments Participates in workgroups and other collaborative forums, including preparing for meetings and following through on resulting actions Compliance and Quality Assurance Supports compliance with applicable laws, regulations, funding requirements, research protocols, organizational policies, professional standards, and other requirements governing activities of the Youth Primary Prevention programs Supports review of services, work products, data, documentation, and processes for accuracy, quality, consistency, completeness, and compliance Supports quality assurance, risk management, and continuous-improvement practices that respond to the needs and priorities of NPAIHB member Tribes and strengthen the effectiveness and consistency of Youth Primary Prevention programs Coordinates the identification, assessment, communication, and resolution of compliance risks, quality concerns, process gaps, and necessary corrective actions Supports adherence to applicable human-subjects protections and Institutional Review Board requirements for clinical research, surveillance, and/or evaluation Stakeholder Engagement and Technical Assistance Supports relationships with NPAIHB member Tribes, Tribal health programs, the Indian Health Service, government agencies, funders, community partners, consultants, and other stakeholders Supports representation of the NPAIHB and its Youth Primary Prevention programs at meetings, conferences, events, committees, and workgroups Facilitates stakeholder engagement activities to gather input, promote participation, strengthen collaboration, and build collective understanding Supports capacity-building strategies based on the needs and priorities of NPAIHB member Tribes and other applicable stakeholders Supports training, facilitation, mentoring, presentations, resource sharing, and related capacity-building activities for Youth Primary Prevention programs and Tribal partners, as appropriate Supports technical assistance and consultation to Tribes participating in Youth Primary Prevention programs Supports communication and collaboration across NPAIHB to reduce information silos and engage multidisciplinary teams in advancing culturally appropriate prevention, treatment, and other Tribal health strategies Research, Evaluation, and Data Management Supports research, surveys, assessments, feasibility studies, surveillance, evaluation, and other data-informed activities related to Youth Primary Prevention programs Supports data collection, management, analysis, interpretation, and quality-control processes Supports analysis of findings and uses results to guide program development, service improvement, policy, decision-making, and Tribally based best practices Contributes to substantive reports, briefs, publications, presentations, and other products that communicate research, evaluation, or data findings Supports appropriate data systems, protocols, documentation, confidentiality protections, and data-governance practices that uphold Tribal data sovereignty Funding Development and Award Administration Supports the identification and prioritization of funding needs and opportunities that align with organizational and member Tribe priorities Supports grant/funding proposal planning, development, writing, budgeting, review, approval, and submission Supports preparation of grant budgets and justifications, scopes of work, applications, continuation requests, reports, correspondence, and related documents Supports post-award activities, including startup, monitoring, prior approvals, amendments, reporting, and closeout Supports collaboration with Project Directors, Finance staff, compliance staff, funders, and other contributors to promote timely, accurate, and compliant award administration Supports monitoring of sponsor policies, guidance, systems, and announcements and communicates material changes to affected staff Administrative and Reporting Functions Maintains complete, accurate, and well-organized program files and supporting records in compliance with NPAIHB and applicable external requirements, including secure archiving as appropriate Maintains calendars, tracking spreadsheets, databases, administrative systems, or other tools with current information regarding activities, deliverables, deadlines, requirements, approvals, and follow-up Provides timely updates regarding assigned activities, deadlines, risks, barriers, and required actions to relevant staff and leadership Coordinates and contributes to the preparation of required project, program, and funding-agency reports and supporting materials, including gathering necessary information and facilitating timely completion and submission Documents significant activities, decisions, approvals, communications, and follow-up actions as required Submits an electronic Monthly Activity Report (eMAR) to the Youth Prevention Director at the end of each month, and completes other assigned administrative reporting activities as needed Organizes logistics and preparation for conference calls, in-person meetings, events, and other project activities with staff, Tribal partners, consultants, and other stakeholders Other Duties Performs other duties as assigned by the Youth Prevention Director and/or Executive Director or designee Standards of Conduct Act in service to the Tribes and Tribal communities we serve Uphold the Mission, Values, and Vision of the NPAIHB Maintain the highest level of confidentiality with all NPAIHB information and documentation Consistently exhibit professional behavior and a high degree of personal and professional integrity and impartiality appropriate to the responsible and confidential nature of the position Exercise good judgment and initiative in performance of duties and responsibilities Demonstrate self-awareness, sound interpersonal judgment, and constructive communication in the performance of all duties and responsibilities Demonstrate a commitment to learning, innovation, service, knowledge sharing, and the professional development of others, as appropriate to the position Help cultivate an organizational culture that centers NPAIHB’s service to Tribes, promotes professional excellence, and builds an environment where employees grow and thrive Contribute to building an inclusive workplace across a range of identities and experiences, including but not limited to geography, age, gender identity, gender expression, sexual orientation, ethnicity, class, language, disability, religion, spiritual practices, and immigration status Recognize diversity as a strength, and equity as a baseline Work in a cooperative manner with all levels of management and with all NPAIHB staff Effectively plan, organize workload, and schedule time to meet workload demands Use reasonable judgment to consistently display professional work attire during normal business hours, and/or dress appropriately for the workday, space, or event in lieu of a formal dress code Be present, available, and responsive for meetings and calls during regular working hours Participate actively in virtual meetings and use video when reasonably expected and appropriate, subject to approved accommodations or exceptions Show consideration by communicating effectively and building collective understanding Recognize that relationships are the cornerstone of NPAIHB’s work by treating all NPAIHB Tribal Delegates and Alternates, partners, staff, and American Indian/Alaska Native people with dignity and respect Participate in required NPAIHB meetings, trainings, and organizational activities Qualifications Education Minimum education required: Bachelor’s Degree in Public Health, Behavioral Health, Prevention Science, Mental Health, Counseling, Psychology, Social Work, or a closely related field In lieu of the minimum educational requirement, at least five (5) years of experience in experience in public health, behavioral health, prevention, or a closely related field that demonstrates the knowledge, skills, and abilities required for the position may serve as an acceptable substitute for the minimum education requirement* * Note: the substitute-experience requirement is the total experience threshold, and is not added to the shorter minimum requirement listed in the Experience section below. All other distinct education, credential, and experience requirements remain applicable. Experience Minimum experience required: At least two (2) years of experience in public health, behavioral health, prevention, or a closely related field, that demonstrates the knowledge, skills, and abilities required for the position At least one (1) year of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics Experience supporting public health-related coalitions or similar collaborative groups Additional experience preferred: At least three (3) years of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics Direct experience working with Northwest Tribes Experience mentoring or supporting the development of others Required Knowledge, Skills, and Abilities Working knowledge of primary prevention principles and strategies, including environmental or systems-change approaches, risk and protective factors, and strategies to delay youth substance use Familiarity with the Indian Self-Determination and Education Assistance Act and the Indian Health Care Improvement Act Demonstrated knowledge, discretion, tact, judgment, and overall ability in working effectively with federal, Tribal, and other professionals, and facilitating participation and partnership in the activities of Youth Primary Prevention programs Intermediate proficiency with common workplace software programs (including Microsoft Word, Excel, PowerPoint, Teams, and SharePoint, as well as Adobe Acrobat) Strong technical writing skills, including command of spelling, grammar, and proofreading, and the ability to produce polished writing under a deadline Proficient research and analysis skills Excellent interpersonal skills Demonstrated cultural humility and ability to work effectively across cultural contexts Ability to make professional oral presentations in settings at the regional and community levels, as well as in Tribal settings Ability to work effectively with minimal supervision Ability to exercise initiative and make independent decisions and recommendations Ability to complete tasks in a timely and accurate manner Probationary Period External applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will. For the purpose of evaluating job performance, internal applicants must agree to serve a minimum six-month probationary period when job duties change significantly. Work Conditions Physical Demands This position involves light work, including lifting no more than 20 pounds at a time, and frequently lifting or carrying objects weighing up to 10 pounds. The work may also require substantial walking or standing or regular pushing and pulling of equipment. Physical Requirements Standard office requirements include: Frequently requires sitting for sustained periods Frequently requires keyboarding, fine-finger dexterity, and repetitive movement of the wrists, hands, and fingers Occasionally requires standing, walking, and ascending or descending stairs or ramps Infrequently requires stooping or crouching Travel and Field-Work Requirements Travel and field-work requirements include: May require prolonged sitting during automobile or air travel May require walking and standing at meeting, event, inspection, or field locations May require navigating airports, hotels, Tribal facilities, restaurants, clinics, government offices, and other work locations May require lifting or carrying luggage, presentation materials, inspection materials, or other work supplies weighing up to 50 pounds May require exposure to outdoor weather, variable temperatures, food-service environments, construction areas, or other applicable field conditions Equipment-Handling Requirements Equipment-handling requirements Requires lifting, carrying, pushing, pulling, installing, or relocating equipment weighing up to 50 pounds Requires reaching above or below shoulder level and working in confined or difficult-to-access areas Requires bending, kneeling, stooping, or crouching to install, inspect, connect, or maintain equipment Requires transporting equipment between floors, rooms, facilities, or vehicles Travel Requirements Local travel is required approximately 15% of the time. Overnight travel outside of the area is required approximately 15% of the time. Attendance at quarterly NPAIHB Board Meetings is occasionally required. These meetings are held both locally and hosted by our member Tribes on a rotating basis, taking place during the third or fourth weeks of January, April, July, and October, and typically require a minimum stay of two overnights per meeting. Disclaimer The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately and without posing a significant safety threat to self or others. The statements in this position description describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified. Except as provided by Title 25, U.S.C. § 5307(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, disability, marital status, sexual orientation, religion, politics, membership or non-membership in an employee organization, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law. #J-18808-Ljbffr Northwest Portland Area Indian Health Board