Asset Operations Specialist with AIS Infrastructure

Job Description

Job Description

Company Overview The AIS Infrastructure Group consists of four heavy civil construction companies. Our services include infrastructure improvement, heavy civil construction, and site development for government and state agencies and private enterprise across the United States. We do a wide variety of heavy civil projects, including highways, bridges, and DOT work, power plants, dams and reservoirs, underground utilities, and more.We are Heavy Civil Construction and Sitework experts, but we specialize in providing peace of mind.AIS Infrastructure Group is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. We are committed to providing superior service and leaving things better than we found them. Job Summary: The Asset Operations Specialist provides administrative and operational support for fleet, equipment, and asset management activities across the West Region. Responsible for coordinating equipment logistics, maintaining accurate fleet records, supporting compliance requirements, and serving as a key liaison between operations, vendors, drivers, and project teams to ensure efficient asset utilization and fleet performance.This is an entry-level administrative role, ideal for someone who wants to build a long-term career in asset and operations support within AIS Infrastructure.Verify and ensure all West Region weekly timecards are accurately completed, submitted, and uploaded.Monitor and maintain accurate E360 records for maintenance and repair activities, including work performed, parts usage, equipment status, and proper work order closure.Coordinate equipment setup requests for the assigned region of responsibility.Process equipment relocation requests and driver assignment changes.Serve as the primary point of contact (POC) for invoice discrepancies and resolution efforts.Assist shop personnel with corporate credit card reporting and related administrative needs.Maintain accurate and up-to-date equipment inventory records.Serve as the POC for vehicle tags, registrations, insurance documentation, and related compliance requirements.Assist with identifying vendor resources, applications, and available discount programs.Coordinate the shipment and transportation of equipment, parts, and materials.Ensure all new and transferred vehicles have the required documentation and assets, including registration, license plates, toll transponders, and insurance information.Coordinate third-party haulers and transportation providers for equipment and parts as needed.Track and follow up on vehicle recalls, damage reports, traffic citations, toll transponder issues, and driver action items to ensure timely resolution.Provide equipment specifications and asset information to project teams and operational stakeholders.Assist with coordinating rental vehicles and related logistics as needed.Perform other duties and special projects as assigned.Requirements and Education:Strong attention to detail and accuracy.Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.Effective written and verbal communication skills.Ability to prioritize and multitask in a fast-paced environment.Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.Effective written and verbal communication skills.Ability to prioritize and multitask in a fast-paced environment.Ability to work effectively with operations, vendors, and project teams.Preferred Requirements and Education:High school diploma or equivalent (associate's degree preferred).2+ years of experience in an administrative support role (construction or industrial services industry experience is a plus).Equipment dealer experience in Telematics, and service work order reviews (preferred).Experience using Vista Viewpoint (preferred).Equipment 360 & dispatch experience (preferred). Benefits:We are dedicated to our employees' well-being and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes:Medical, Dental, Vision401k with a Discretionary Company Match & 100% Immediate VestingCompany Paid Life and AD&D policy. (Voluntary Buy-up options)Short & Long-Term DisabilityPaid Time Off (PTO)Paid HolidaysAND MORE! EEO StatementAIS Infrastructure Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.