HR Personnel Benefits & Transactions Leave of Absence Assistant

Leave Of Absence Team Member

Join our Leave of Absence team and help employees navigate important moments in their lives. In this role, you'll provide day-to-day administration of FMLA, Minnesota PFML, and other leave programs, including determining eligibility, reviewing documentation, tracking leave, and communicating leave requirements and status to employees and supervisors.

We're looking for a detail-oriented, dependable team member who values adaptability, collaboration, teamwork, and providing excellent customer service.

The current vacancies are in the Human Resources Department. The eligibility list created by these vacancies may be used to hire other vacancies in the department or County.

To administer and process departmental payroll, benefit related transactions, documents and payroll records, and ensure accurate personnel and payroll records for Ramsey County employees; to respond to internal requests for benefits related information; to implement personnel policies and procedures in accordance with state and federal law, labor contracts and County Human Resources (HR) Department rules, to coordinate unclassified, temporary and seasonal employee recruitment; and perform related duties as assigned.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

This position is identified under the designation of 'flex work eligible', meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county's flexible workplace policy.

Promote a diverse, culturally competent, and respectful workplace.

Enter all departmental personnel transactions and documents for all employees into HRMS software.

Complete and doublecheck all departmental personnel transactions and documents to comply with data entry deadlines, personnel rules, union contracts, compensation manual, applicable state and federal laws; perform corrections to transactions forms as required.

Provide consultation to staff and management regarding interpretation of the department's use of personnel rules, county policies and procedures, union contract provisions and arbitration awards.

Administer employee benefit programs at the department level and enter employee benefit changes.

Run queries as assigned for daily, weekly, quarterly and annual reports.

Maintain Compliance with County policy, collective bargaining agreements, and state and federal laws.

Field and respond to inquiries related to leave of absence, including FMLA, military leave, parental leave, administrative leave, and MN Paid Leave.

Enter all departmental personnel transactions and file documents related to leave of absence administration, including paid and unpaid leaves and return from leave.

Track requests, use of time, and return status for various employee leaves of absence.

Maintain records of employee life cycle transactions and prepare reports of leaves, employment status adjustments, and terminations.

Coordinate and train department staff on proper time reporting procedure while on leave of absence.

Perform data entry of payroll, benefit, and transaction details for employees on or returning from leave of absence.

Maintain employee confidentiality while handling sensitive legal and medical records.

Administer employee benefit programs at the department level including leaves of absence, workers' compensation pay, and continuation of insurance coverages.

The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.

Essential Functions (All): 1, 2, 3, 4, 5, 6, 7.

Essential Functions (Functional Area): All essential functions listed above as well as the assigned PBTA functional area, as assigned.

Education: High school graduation or equivalent.

Experience: Five years of clerical experience and one year of experience must be in human resources, payroll, benefits, accounting, budgeting, or equivalent.

Substitution: Equivalent combination of education and related experience.

Certifications/Licensure: None.

The examination process will consist of the following section with each section weighted as indicated: Training and Experience Rating = 100%.

The examination for Personnel Benefits Transactions Specialist - Leaves of Absence will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions do not mark "see resume" or "see work history" as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.

Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Human Resources Business Partner. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted.

Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks: Employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

To print a paper application for this posting click Paper Application. You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact: View email address on click.appcast.io.