Business Operations Manager - Utilities

Overview Under the direction of the Utilities Director, this position plans, directs, and manages all financial, accounting, purchasing, and related functions for the Utilities Department’s operating and capital budgets. Exercises direct supervision over departmental administrative, budgetary, and project management personnel. Distinguishing Characteristics This position is responsible for preparing and managing the Department’s 5‑Year Capital and Operating Budgets, and for performing project management activities associated with the completion of all active and planned infrastructure projects. The position reports directly to the Utilities Director and may represent the Director to the senior executive staff and the general public in his/her absence. Duties and Responsibilities Supervises staff, prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary decisions or recommendations. Manages, coordinates, prepares, and analyzes long‑term financial plans including annual operating and capital budgets, monthly/quarterly management reports, and long‑term forecasting and financial planning. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs. Recommends and administers policies and procedures. Monitors and evaluates the quality, responsiveness, efficiency, and effectiveness of assigned department programs, methods, and procedures; and works with employees on the continuous improvement of city services. Assists in performing project management activities associated with the completion of all active and planned infrastructure projects. Oversees the construction bid process and award of contracts for multiple projects. Reviews and enforces all construction and professional services contracts. Oversees and participates in the development and administration of the Capital Projects/Infrastructure program budget. Forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; and implements adjustments as necessary. Tracks and analyzes expenditures related to construction and engineering contracts and provides reports and other documentation related to project activities. Assists the department with the development of RFQs and RFPs including creating bid and proposal specifications, posting legal advertisements, and providing recommendations on bid awards. Provides technical and administrative assistance to city developers and departments; participates on a variety of committees; and prepares and presents staff reports and other correspondence as appropriate and necessary. Coordinates construction activities with those of other divisions and outside agencies and organizations. Performs related duties and responsibilities as required. Employment Standards Knowledge of Operational characteristics of modern office equipment and tools including a computer. Advanced principles of municipal budget preparation, cost analysis, forecasting, trends analysis, and control. Principles of public administration and governmental project management. Principles of supervision, training, and performance evaluation. Principles and practices of business administration and budget management. Methods of research, program analysis, and report preparation. Principles and procedures of record keeping. Organization objectives, procedures, policies, and regulations. Pertinent federal, state, and local laws, codes, and regulations. Ability to Prepare and administer large and complex budgets while maintaining accurate records of transactions. Analyze, interpret, summarize, and present technical information and data in an effective manner. Interpret, explain, and enforce department policies and procedures. Operate a variety of modern office equipment in a safe and effective manner. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Provide effective leadership, supervision, and training. Plan and supervise projects. Interpret and apply City policies, procedures, and regulations. Research, analyze, and evaluate programs, policies, and procedures. Recognize organizational deficiencies and recommend improvement actions. Present information and ideas to various groups of people. Education, Training, and Experience Bachelor’s degree in Accounting, Finance, Public Administration, Business Administration, or related field required. Minimum of three (3) years of related experience with municipal government. Supplemental Information Physical and Mental Demands The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to handle, feel or operate objects, tools, or controls; reach with hands and arms, and perform repetitive movements of hands or wrists. Specific vision abilities required for this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This position may require availability to work a flexible schedule during peak times. #J-18808-Ljbffr