Materials Management Specialist

Materiel Management Specialist III

Agency: 650 DEPARTMENT OF VETERANS AFFAIRS

Supervisory Organization: Claremore Veterans Home

Job Type: Regular

Compensation: $17.13 per hour

Basic Purpose

Positions in this job family are assigned responsibilities involving the management, from acquisition to disposal, of all supplies and equipment used to support an institution or agency. These responsibilities include procurement, receipt, storage, control, issuance, inventory, delivery of material, equipment, records, agency mail, and other supplies used to support agency business practices.

Typical Functions

• Receives, issues, ships and arranges materials, equipment, records, agency mail and other supplies in proper locations using machinery as needed.
• Provides centralized mail services and/or performs centralized printing functions.
• Inspects items for conformance with specifications.
• Conducts inventories and maintains records, files reports, and performs necessary administrative duties.
• Assists requisitioners in preparation of specifications.
• Acts as liaison to the agency purchasing agent/Central Purchasing.
• Supervises and trains subordinate personnel and edits requisitions and purchase orders.
• Confers with department heads, vendors, and outside agencies concerning purchases, deliveries, and acceptability of supplies.
• Coordinates with other units/divisions as needed to clarify policy, procedure and determine status for a wide range of service and support related requests, which may include the acquisition, storage, disbursement and/or disposal of assets and records.
• Performs other related duties as assigned consistent with the responsibilities of the position and agency operations.

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the specialist level where incumbents are assigned responsibilities for performing advanced level work of an independent nature which exceeds the requirements of basic inventory control or records keeping activities and may also be responsible for providing training, guidance or functional supervision to others in the completion of various tasks and activities related to procurement, receipt, storage, control, issuance, inventory, and delivery of material, equipment, records, and agency mail.

Knowledge, Skills, Abilities and Competencies

In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). Knowledge, Skills and Abilities required at this level include knowledge of simple arithmetic; of the English language; of storage methods and procedures; of inventory methods and techniques and maintaining detailed inventory records; of warehousing practices and techniques; of stock handling; of the operation of warehouse equipment; of stock identification methods; and general clerical and office management methods and procedures. Ability is required to write simple reports; to follow oral or written instructions; to establish and maintain effective working relationships with others; to store and warehouse a variety of supplies; to maintain detailed inventory records; to maintain accurate warehouse records; to follow oral and written instructions; and to provide training and supervision to others. Candidates must possess sufficient proficiency in the English language to perform the essential functions of the position. Skill is required to operate a forklift.

Education and Experience

Education and Experience requirements at this level consist of three (3) years of experience in receipt, storage, or stock handling work, and issuance of material; or an equivalent combination of education and experience.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position. Agencies may require selected positions to perform moderately heavy lifting or other manual tasks. Agencies may require positions to lift/carry 70 (seventy) pounds occasionally, 25 (twenty-five) pounds frequently, and to push and pull a maximum force of 40 (forty) pounds. Additionally, agencies may require applicants receiving a conditional offer of employment to submit to a physical examination to verify the ability to meet those physical requirements. Agencies may determine specific positions in this job family to be safety sensitive as defined by 63 O.S. 427.8.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.