Payroll Administrator

Job Description

The Payroll Administrator supports a large, multi-state payroll operation by reviewing and reconciling project timecards, preparing weekly and off-cycle payroll, and handling payroll-related inquiries and corrections. This role sits on the Workforce Management/Timekeeping team and focuses heavily on payroll auditing, labor hours review, and historical corrections rather than traditional end-to-end payroll processing. The position offers significant exposure to complex construction projects, prevailing wage requirements, and advanced systems, as well as strong opportunities for professional growth within a large shared services environment.

Responsibilities

• Review and reconcile project timecards prior to the weekly pay run to ensure accuracy and compliance with company policies and applicable regulations.

• Prepare and review weekly payroll, including accurate data entry of payroll information and generation of associated reports as needed.

• Prepare daily off-cycle checks, including retroactive pay and other special payments, ensuring timeliness and accuracy.

• Research and resolve payroll inquiries from team members via phone and email, providing clear explanations and excellent customer service.

• Serve as a payroll team liaison for project teams, building strong working relationships and supporting their payroll and timekeeping needs.

• Complete unemployment earnings requests and other employment-related wage verifications in a timely and accurate manner.

• Set up new craft payroll team members in the payroll system, process salary and pay-related updates, and handle terminations in accordance with established procedures.

• Support employee timekeeping activities, including review of time entries, identification of discrepancies, and coordination of corrections.

• Perform historical corrections to payroll and labor records, ensuring accurate labor hours, prevailing wage compliance, and proper documentation.

• Collaborate effectively with colleagues at different organizational levels and from diverse backgrounds to support smooth payroll operations.

• Utilize Excel to analyze payroll and labor data, create data views, graphs, pivot tables, and vlookups to support auditing and reporting needs.

Essential Skills

• Bachelor's degree or an associate degree with at least 6 months of payroll experience.

• Foundational payroll experience, including exposure to timecard review, payroll processing, or payroll auditing.

• Strong proficiency in Microsoft Excel, including data views, graphing, pivot tables, and vlookups.

• Ability to analyze payroll and labor data with a high level of attention to detail and accuracy.

• Strong written and verbal communication skills for handling payroll inquiries via phone and email.

• Ability to build effective working relationships with team members across different project teams and organizational levels.

• Comfort working in a high-volume environment supporting thousands of employees across multiple states.

• Strong organizational and time management skills, with the ability to prioritize tasks around weekly and daily payroll deadlines.

• Commitment to maintaining confidentiality and handling sensitive employee information appropriately.

Additional Skills & Qualifications

• Experience working in a large shared services environment that houses Accounting, Finance, and Payroll functions.

• Exposure to construction industry payroll, including craft employees and project-based labor hours.

• Experience with prevailing wage requirements and related labor hour auditing.

• Experience in payroll auditing or workforce management/timekeeping rather than solely traditional payroll processing.

• Familiarity with Oracle Cloud or other enterprise payroll and timekeeping systems.

• Analytical mindset with the ability to interpret complex data sets and present findings in clear visual formats.

• Interest in professional development and internal career growth within a large payroll department.

• Ability to work effectively as part of a multi-team payroll organization, including tax and payroll systems groups.

Work Environment

This role is based in a modern, spacious corporate office within a shared services location that houses the majority of Accounting, Finance, and Payroll functions. The work schedule follows a hybrid model: in-office on Monday, Tuesday, and Thursday, with remote work on Wednesday and Friday. The team provides coverage from 7:00 a.m. to 5:00 p.m., and the position offers flexibility to start between 7:00 a.m. and 8:00 a.m. The role is hourly and eligible for overtime for hours worked over 40 per week. The payroll department consists of 12 or more professionals organized into three teams: Workforce Management/Timekeeping, Payroll Tax, and Payroll Systems. The environment emphasizes collaboration, team building, and a positive culture, with regular outings and ongoing upgrades to corporate sites. The organization processes payroll in-house for employees across virtually every state in the U.S., offering exposure to complex, multi-state operations and advanced technologies, including a recent Oracle Cloud implementation.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $25.00 - $36.05/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Aug 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.