PT - Student Life Operations Assistant

PT - Student Life Operations AssistantSalary: $15.15 per hourSummary of Function:The Student Life Operations Assistant serves students by providing daily administrative and operational support to the Offices of Student Engagement & Events, International Student Services, Residential Life, and Student Conduct within the Student Life Division (Dean of Students). This role is essential to the effective functioning of these offices, maintaining a high level of confidentiality while delivering exceptional support to students, staff, and campus partners. The Student Life Operations Assistant also serves as a key resource by providing accurate information, coordinating office services, and contributing to a welcoming and efficient environment for the Student Life community.Typical Duties:Serves Students. Provides administrative and operational support to the offices under the Student Life organizational chart. Support includes, but is not limited to, documentation management, answering telephones, calendar management, copying, filing, distribution of mail, running errands, facility work orders, and updating bulletin boards and office resources.Supports Student Engagement & Events by assisting in the planning, promotion, and implementation of campus programs, activities, and events; coordinates event logistics, room/space reservations, supply inventory, and set-up/breakdown.Supports International Student Services by assisting with new international student intake and documentation processing, orientation logistics, and cultural programming; serves as a welcoming point of contact for international students.Supports Residential Life operations, including check-in/check-out procedures, key and equipment check-out, resident inventory, and coordination with Residential Life staff on facility needs and resident concerns.Supports the design and maintenance of electronic filing programs and record-keeping schedules across the offices. Maintains confidential records in accordance with state and federal regulations.In collaboration with Student Engagement & Events, International Student Services, and Residential Life leadership, updates websites and social media outlets and requests marketing materials to promote programs and services across all assigned areas.Support and participate in strategic planning initiatives and perform other duties as assigned.Required Qualifications:High School Diploma or EquivalencyTwo years of customer service experienceBilingual (English/Spanish) preferred, but not required; language proficiency must be demonstrated on application materialsAn equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved may be consideredAdditional Eligibility Requirements:Arizona Driver's License or EquivalentClassification:Non-ExemptPosition Type & Work Schedule:Part-timeUp to 19 hours per weekWork flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekendsKnowledge, Skills, and Abilities:Knowledge of and ability to interpret, apply, and follow college policies and proceduresKnowledge of or ability to maintain organizational structure, workflow, and operating proceduresKnowledge of customer service practices and basic records management in a front-facing environmentSkill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications especially those specific to the department operationsSkill and ability to be self-directed and to manage one's own timeSkill in performing a variety of duties, often changing from one task to another of a different natureSkill in coordinating logistics for programs, events, and servicesSkill in maintaining accurate records and inventoriesAbility to complete all departmental and/or institutional mandatory training or developmentAbility to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detailAbility to work independently and contribute to a collaborative team environmentAbility to provide assistance in a professional, civil, and supportive mannerAbility to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional mannerAbility to be flexible and supportive, positively and proactively assimilate change in rapid growth environmentAbility to maintain confidentiality of protected information and follow FERPA and privacy guidelinesAbility to adapt to a dynamic workload and demandsAbility to operate relevant equipment required to complete assigned responsibilities for the positionAbility to adapt and maintain professional composure in emergent situationsAbility to demonstrate integrity, professionalism, and civility in all job-related actionsAbility to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processesAbility to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the publicWork Environment:Inside office environment with normal noise and lighting levelsWork is performed in an open office environment with staff, students, and community contact and interruptionsWorking environment may include various locations across the service district, with varying noise levels, indoor and/or outdoor locations as needed to support program, department or institutional needsMust be able to perform duties in a variety of weather conditionsIndoor athletic venues and locations for athletic events, such as practice and games, possible high noise levelOutdoor athletic venues and locations for athletic events, such as practice and games, subject to different weather and possible high noise levelPhysical Demands:Prolonged periods sitting at a desk and working on a computerProlonged periods of standing and/or walkingMay lift, carry, push, and/or pull, at times a minimum of 10 poundsOccasionally stoop, bend, kneel, crouch, reach, and/or twistSafely and appropriately operate golf carts or district vehiclesMust be able to navigate various departments of the organization's physical premisesTravel:May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department and institutional needsNote:Location: Yuma CampusNot Benefits EligibleThe statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without noticePosting Date: October 12, 2026Application Procedure: The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.Completed ApplicationResume or Curriculum Vitae (no more than 3 pages)Address Inquiries To: Arizona Western College Human Resources Phone: View phone number on click.appcast.io / FAX: View phone number on click.appcast.io / TTY: View phone number on click.appcast.io Email: View email address on click.appcast.io Western College is an equal opportunity employer