Senior Office Assistant, (A262310-1), 202, Administration

Job PostingEmployer: City of LaredoSalary: $14.76 HourlyLocation: Laredo, TXJob Type: Full-timeJob Number: A262310-1Department: Police (23)Division: Police AdministrationOpening Date: 10/09/2025Closing Date: ContinuousJob Description Reposted: 08/26/2026 Provides administrative support to one or more City departments. Answers phone calls, schedules appointments, assists with benefits applications, and prepares reports.Essential Functions/Job Competencies/Physical RequirementsESSENTIAL DUTIES & RESPONSIBILITIESThe intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Oversees administrative processes, such as payroll, accounts receivables/payable, leases, grant management, invoices, requisitions, work orders, etc.; maintains and distributes supplies and inventory.Gathers data, compiles reports, and disseminates information; maintains records and documentation.Processes payroll for department employees.Provides customer to patrons and staff.Coordinates program(s) or processes within department, including intake, approval, processing, and reporting, in addition to preparing related policies and procedures.Will be required to drive a City vehicle for City business use.Performs other duties as assigned.COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIESKnowledge of:Modern office procedures and methods including computers and applicable software, such as AS400 and Microsoft OfficeEnglish grammar, spelling, and punctuationBookkeeping, cash handling, and arithmeticProgram requirementsAdvanced clerical practices and proceduresCity of Laredo policies, procedures, and ordinancesSkills and Abilities:Planning, organization, and time managementCustomer service deliveryPerforming a variety of duties, often changing from one task to another of a different natureConflict resolution and problem solvingOrganizing data, preparing reports, and maintaining recordsBuilding and maintaining effective working relationships with others.Communicating clearly and effectively both orally and in writing.Maintaining good planning and organizational skills.Taking and following directions from supervisor.Giving directions to and gaining compliance from assigned staff.Performing strenuous work and routine work.Maintaining a valid Texas Driver License and a good driving record.Projecting a positive and professional image of the City of Laredo.Communicating both orally and in writing in the English language and orally in the Spanish language.Complying with all City of Laredo's policies and procedures.Maintaining good health and physical condition sufficient to permit the full performance of the duties of this position.WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDSPhysical Effort Requirements Position will have the following exposures:Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.Work Environment Locations Position will require the employee to work in the following types of work environments:Never: Construction site, Confined spaceSeldom: Outdoor environment, Street environment (near moving traffic)Sometimes: Vehicles, Warehouse environmentFrequently: Office or similar indoor environmentExposures Position will require the employee to be exposed to the following environmental elements:Never: Individuals who are hostile or irate, Individuals with known violent backgrounds, Extreme cold (below 32 degrees), Extreme heat (above 100 degrees), Communicable diseases, Moving mechanical parts, Fumes or airborne particles, Toxic or caustic chemicals or substancesSeldom: Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)Travel Position will require the employee to travel:Never: National travel, International travelSeldom: Local travel, Regional travelMinimum QualificationsRequired Education and ExperienceHigh School diploma or G.E.D. equivalencyAt least two (2) year of experience in office workForeign Education:Applicants who have completed education outside of the United States must submit a foreign credential evaluation completed by a professional credential evaluation agency that is a member of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). The evaluation must verify the U.S. equivalency of the degree and identify the comparable U.S. degree level. Applicants are responsible for obtaining and submitting the required evaluation documentation.Note: The City of Laredo is not responsible for any fees associated with obtaining a foreign credential evaluation or educational equivalency documentation.Valid Licenses and CertificationsRequired Licenses and Certifications:Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at View phone number on apply.j-vers.com two days prior to the scheduled interview and/or test if applicable.City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.BenefitsThe City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:10 days of paid vacation per year