Household Manager & Family Assistant

Household Manager & Family Assistant Location: Malvern, PA 19355 Employment Type: Part-Time | 15-20 hours per week, 15 hours guaranteed Schedule: Monday, Wednesday, and Friday | Flexible timing e.g. 5 hour shifts between 8:30 AM – 3:45 PM timeframe Compensation: $28–$35 per hour, based upon experience Start Date: September 2026 or before Requirements Must be authorized to work in the United States. Maintain a smoke-free environment. Reliable personal transportation required; mileage reimbursement provided for work-related errands. Must be comfortable working in and maintaining a fragrance-free environment. Comfortable working around a dog. About Our Family We're a warm, down-to-earth family with two school-age children, a beloved senior dog, and a home that is happiest when it feels calm, organized, and well cared for. One parent is home full-time and is deeply involved in the day-to-day care of the children, while the other has a demanding career that requires frequent travel throughout the month. Because of that rhythm, we're looking for someone who can become the steady operational foundation of our household—helping everything behind the scenes run smoothly so our family can spend more time enjoying one another. We value routines, thoughtful organization, healthy living, and creating an environment that feels welcoming and put together. We believe that small details—fresh sheets, an organized pantry, groceries thoughtfully stocked, laundry put away, and clutter reset before it piles up—make a tremendous difference in how our family experiences everyday life. We aren't looking for perfection; we're looking for consistency and someone who genuinely enjoys creating order. Our family spends summers at our beach home, where the pace slows down but the household still requires thoughtful management. During those months, the role shifts toward lighter logistical support—coordinating appointments, managing household needs from afar, preparing for the upcoming school year, overseeing deliveries and vendors, and helping ensure both homes remain organized. We'd love someone who can confidently oversee our current household assistance, landscapers, deep cleaners, etc., while keeping the household running seamlessly. Above all, we're looking for someone who takes pride in making life easier for others. The right person will naturally notice what needs attention before being asked, enjoy creating and maintaining systems that last, and find satisfaction in knowing they've made a meaningful impact on our family's everyday life. Who You Are / What We're Looking For The person who will thrive in this role is someone who genuinely loves organization—not just cleaning or tidying, but building thoughtful systems that make a household function better for a family. You enjoy simplifying spaces, creating organizational system, and transforming areas like closets, mudrooms, playrooms, linen closets, and pantries into spaces that are intuitive and easy to maintain. You don't just organize for today—you organize for the future. You're naturally proactive and highly self-directed. Once you understand how a household operates, you anticipate needs, think several steps ahead, communicate clearly, and quietly take ownership of your responsibilities. Whether it's coordinating appointments, managing household inventory, preparing groceries and meal prep for the week, rotating clothing, staying ahead of laundry and linens, or keeping calendars aligned, you take pride in creating a home that simply flows. You're someone who makes a family's priorities, your priorities. You're comfortable shopping for high-quality groceries, paying attention to organic food preferences and clean household products, and respecting fragrance-free environments. You enjoy collaborating with others when needed, whether that's coordinating with household vendors or helping keep the family's shared calendar synchronized with a professional executive assistant. You're equally comfortable managing recurring responsibilities and taking on occasional projects that improve the home over time. Most importantly, you're someone who finds fulfillment in making other people's lives easier. You understand that exceptional household management isn't about checking off a task list—it's about creating peace of mind. If you're the type of person who naturally resets a room before leaving it, notices supplies running low before anyone else does, enjoys tackling organization projects, and takes genuine pride in a well-run home, you'll likely feel very at home here. Key Responsibilities Household Management & Organization Create and/or maintain household organization systems Daily resets and prep home for cleaners (once per month) Light tidying (dishes, surfaces, vacuum high-traffic areas) Seasonal swaps (clothing, décor, bedding) Prepare and coordinate donation drop-offs Event/holiday/guest prep - birthday party prep (gift) Inventory for travel Indoor plant care Laundry & Linen Care Manage full-family laundry, including washing, folding, and putting items away Manage regular bed linen and towel rotation and refreshing Maintain a tidy, organized, and well-stocked laundry area Meal Planning & Prep Support Prep 2-3 healthy meals per week Prep school lunches Grocery shopping (in store) Follow dietary needs/preferences: Clean, organic foods Daily kitchen clean-up and maintenance Inventory & Errands Restock pantry/fridge/household supplies Manage running household supply lists Manage household orders and subscriptions (Amazon/Costco/Target) Returns, dry cleaning, gift shopping Mail and package handling (when family is away) Inventory - purge/organize (towels) Deep Cleaning & Special Projects Occasional deep cleans: fridge, oven, baseboards Toy rotation and playroom organization Ongoing organizational projects as systems are established and maintained Family Support Prep backpacks/clothing/snacks Assist with scheduling of children’s appointments (logistics, no transportation) Kid-related errands Pet Care Prepare fresh homemade dog food (chicken and rice) Take dog outside as needed; dog requires being carried due to mobility limitations (20 pounds) Serve as backup pet-sitting support as needed Maintain pet supplies Vendor & Property Oversight Coordinate and communicate with existing cleaners (once per month) and landscapers Manage outdoor spaces at primary residence Support property readiness for the summer home — inventory. Preparation for the family's return to the primary residence at the end of summer Administrative & Personal Assistant Support Manage household and family calendars, working in tandem with the working parent's Chief of Staff to coordinate schedules, key dates, and logistics Event and appointment coordination Vehicle Management Schedule maintenance Fueling/cleaning/organizing vehicles Track registration/insurance #J-18808-Ljbffr