Program Manager, Out-of-School Time

Job Description

Job Description

Position Summary

The Program Manager of Out of School Time works to ensure that Omega CDC delivers high-quality, high-impact after-school and summer programming to scholars and families at our partner schools and throughout the Hope Zone community. This position supervises full-time, contracted, and part-time team members and ensures that the day-to-day operations of program sites align with established plans, organizational goals, and agreements with key stakeholders.

The Program Manager of Out of School Time is responsible for the day-to-day implementation and operational management of Out of School Time Programming. The Program Manager of Out of School Time provides oversight of communications with scholars, families, and staff while maintaining strong relationships with school personnel, community partners, and other stakeholders. This position also leads the planning, coordination, and implementation of family engagement events and activities that strengthen family involvement, support scholar achievement, and build meaningful connections between Omega CDC, families, and the community.

Essential Duties and Responsibilities

The essential functions include, but are not limited to, the following:

Program Operations and Instructional Oversight

• Provide oversight of staff and volunteers to ensure the implementation of engaging lessons and activities aligned with identified reading and math programs and individual scholar learning outcomes.
• Ensure the day-to-day operations of Out of School Time sites are implemented effectively and in accordance with program plans, policies, procedures, and stakeholder agreements.
• Work closely with the Instructional Curriculum Coach and Out of School Time Academic Site Coordinator to adopt, implement, and review Out of School Time curriculum.
• Work closely with the Data Team to ensure accurate reporting of Out of School Time data and use data to inform programming, instructional decisions, and continuous improvement.
• Evaluate and revise, as necessary, Out of School Time program policies and procedures to ensure quality, consistency, compliance, and effective program operations.

Staff Recruitment, Development, and Supervision

• Oversee the recruitment, hiring, and onboarding processes for all full-time and contracted Out of School Time staff members.
• Provide supervision, guidance, and support to full-time, contracted, and part-time team members to promote effective performance and high-quality programming.
• Co-develop and co-facilitate required professional development training for all Out of School Time staff members.
• Facilitate frequent staff meetings for full-time, contracted, and part-time Out of School Time team members to support communication, collaboration, accountability, and program consistency.
• Ensure Out of School Time full-time staff members are actively involved in partner school building-specific teams, including Building Leadership Teams (BLT), Problem-Solving Committees (PSC), staff meetings, and Multi-Tiered System of Supports (MTSS) teams.

Family and Community Engagement

• Plan, coordinate, and implement family engagement events, activities, and opportunities that encourage meaningful family participation in scholars' academic, social, and emotional growth.
• Develop and maintain program-level relationships with parents, caregivers, community members, and agencies to strengthen family involvement and support scholar learning and development, while referring broader strategic partnership opportunities to leadership.
• Communicate regularly with parents, school personnel, program staff, and project partners to provide support, address concerns, and promote continuity of services.
• Develop opportunities for families to engage with Out of School Time programming, understand program expectations, and remain informed about scholars' progress and experiences.
• Support the development of a welcoming, inclusive, and collaborative program environment that values the contributions of scholars, families, staff, and community partners.

School and Community Partnerships

• Serve as a respected liaison between Omega CDC and its partner schools, Fairview and Edwin Joel Brown, including administrators, faculty, and staff.
• Maintain and strengthen relationships with school personnel, community organizations, and key stakeholders to support program implementation and scholar success.
• Participate fully in the Learn to Earn Dayton Summer and After School Collaborative.
• Participate fully in the Children's Defense Fund Freedom Schools Summer Movement.
• Partner with other Education Department Program Managers and participate in Omega Community Development staff meetings and Out of School Time-related meetings, as required.

Strategic Planning, Funding, and Budget Management

• Contribute to Education programs strategic planning by providing program-level input on goals, objectives, logic models and action plans. Implement approved strategies and priorities within Out of School Time programming.
• Identify program needs and provide information to support funding requests for Out of School Time programming.
• Monitor the approved program budget, identify operations needs, and recommend expenditures in collaboration with Finance and Education Program leadership.
• Monitor program performance, analyze data and collaborate with staff to identify opportunities for improvement

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor's degree from an accredited institution in education, social work, child development, recreation, or a related field. A master's degree and/or teacher certification is preferred.
• Experience teaching students in grades K–12.
• Experience in community engagement, working with high-risk youth, strategic planning, or a comparable position.
• Experience working in high-quality Out of School Time initiatives.
• Demonstrated ability to organize and prioritize work and successfully manage multiple projects and responsibilities.
• Excellent networking, communication, and interpersonal skills.
• Cultural competency and sensitivity when working with individuals and groups representing a variety of needs, abilities, and socioeconomic backgrounds.
• Ability to respond flexibly to a fluid and evolving program environment.
• Strong time management, organizational skills, and attention to detail.
• Excellent computer skills, including data entry and proficiency in Microsoft Office applications, including Word, Access, PowerPoint, and Excel, as well as Google Workspace.
• Ability to work collaboratively with partners, colleagues, scholars, and families.
• Connections to community resources and institutions are a plus.
• Valid driver's license, automobile insurance, and access to an operational vehicle are required. Travel may be frequent, including travel outside the Dayton area.

Physical Demands and Work Environment

Work is performed primarily at the Omega CDC offices and partner schools within the Hope Zone. Some travel is required for meetings, presentations, professional development, and program-related activities.

• Indoor work environment.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• If requested, Omega CDC will make reasonable accommodations to enable employees with disabilities to perform the essential functions of the position.

Omega CDC is an equal opportunity employer, maintains a drug-free workplace, and complies with applicable Americans with Disabilities Act (ADA) regulations.