FOIA Analyst

Job Description

Ardelle Associates is seeking a FOIA Analyst to support the Executive Office for US Trustees Office of General Counsel in Washington DC

Duties

FOIA Intake and Tracking Support

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• Process FOIA request submissions received by USTP.
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• Log and track requests and appeals in the USTP FOIA case management system.
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• Maintain accurate records of due dates, actions taken, and request statuses.
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• Conduct initial administrative review of FOIA requests for procedural compliance (e.g., records are maintained by USTP, records sought are reasonably described).
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• Identify and route record search requests to USTP field offices as directed by Government staff.
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Document Collection and Preparation Support

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• Assist in gathering responsive records.
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• Organize and prepare record sets for Government legal and FOIA staff review.
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• Conduct non-substantive tasks such as pagination, indexing, formatting, file conversion, and redaction preparation (redaction application may be allowed, but final redaction determinations and decisions on withholdings shall be made by Federal employees).
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FOIA Data Management and System Support

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• Maintain entries in the FOIA case management database.
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• Ensure data accuracy, completeness, and consistency across systems.
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• Support system improvements, including identifying operational needs and proposing efficiency enhancements.
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• Assist with FOIA log updates and publication preparation for frequently requested records.
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Reporting and Program Support

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• Provide data and administrative support for required FOIA reports, including the Annual FOIA Report and the Chief FOIA Officer Report.
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• Compile statistical information, metrics, and workload summaries.
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• Prepare draft templates and materials for Government personnel review.
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FOIA Program Administration

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• Maintain the USTP internal FOIA SharePoint portal and external FOIA library content, as directed.
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• Provide administrative support for FOIA inquiries from internal USTP stakeholders.
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• Track internal questions and support Government responses.
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Policy, Training, and Process Support (Non‑Legal)

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• Assist in the development of FOIA training materials, job aids, and guidance documents.
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• Support the Government in drafting workflow charts, process descriptions, and procedural updates.
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• Conduct research on non-legal, publicly available FOIA operational best practices.
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Security and Access Requirements

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• Obtain and maintain required background checks per DOJ standards.
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• Protect sensitive but unclassified (SBU) information.
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• Follow DOJ and USTP IT security policies.
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Qualifications

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• 4 Years Experience with FOIA processing and federal records management.
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• Strong organizational, analytical, and communication skills.
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• Proficiency with document management systems, databases, and Microsoft Office.
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• Ability to handle sensitive information with discretion.
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