Accounts Payable Specialist

Job Description

Job Description

Full Steam Staffing is seeking an experienced Accounts Payable Specialist for a manufacturing company in City of Industry, CA. This role reports directly to the Controller and is responsible for the accurate and efficient processing of accounts payable transactions in a high-volume environment. The ideal candidate will have prior experience in a manufacturing setting, strong attention to detail, and the ability to manage up to 200 checks during weekly check runs.

Job Title: Accounts Payable Specialist

Location: City of Industry, CA

Pay Rate: $28.00 - $30.00 per hour

Schedule: Monday – Friday | 8:00 AM – 4:30 PM

Job Type:

Key Responsibilities

• Perform daily three-way matching of purchase orders, receiving documents, and invoices.
• Review, code, and enter invoices into the accounting system.
• Create and maintain vendor records and obtain supporting documentation as needed.
• Follow up with internal departments to secure invoice approvals.
• Investigate and resolve invoice discrepancies related to pricing, quantities, and receipts.
• Process vendor credits and Return to Vendor (RTV) transactions.
• Manage weekly check runs of up to 200 payments.
• Review and process employee expense reports.
• Process and code payments for company credit card statements, including American Express and Home Depot accounts.
• Process check requests for tax payments.
• Process and post ACH and wire payments to suppliers.
• Report supplier and payroll checks to the bank’s Positive Pay system daily.
• Review vendor statements and communicate with suppliers regarding payment discrepancies or missing invoices.
• Code freight invoices by customer.
• Track and identify repair and maintenance expenses by machine.
• Prepare journal entries for prepaid expenses, prepaid insurance, and unrecorded liabilities.
• Contact banks to obtain foreign exchange rates for Canadian customer payments.
• Process broker commission payments.
• File and maintain open and paid invoices.
• Support month-end close activities, including intercompany reconciliations, GRNI reconciliations, and other assigned account reconciliations.
• Assist with annual audits and year-end 1099 processing.
• Provide backup support for reception and incoming phone calls as needed.

QualificationsRequired:

• 3–5 years of accounts payable or accounting experience.
• Prior experience working in a manufacturing environment (required).
• Experience with high-volume invoice processing and weekly check runs.
• Strong understanding of accounting principles and practices.
• Experience using accounting software systems and Microsoft Office, especially Excel.
• Strong organizational skills with excellent attention to detail.
• Effective written and verbal communication skills with the ability to work cross-functionally with multiple departments and vendors.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred:

• Experience with GRNI reconciliation.
• Experience processing ACH, wire payments, and Positive Pay transactions.
• Knowledge of month-end close processes and intercompany reconciliations.
• Experience with foreign currency transactions and 1099 processing.

Why Join Us?

• Competitive pay: $28.00 - $30.00 per hour
• Stable Monday–Friday schedule
• Opportunity to work with a growing manufacturing organization
• Collaborative team environment

Apply today to join a team that values accuracy, accountability, and continuous improvement.

Full Steam Staffing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Full Steam Staffing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.