HR Administrator

HR Administrator

Company: MicroSurgical Technology

Location: Redmond, WA Department: Human Resources Reports To: Director of Human Resources

Founded in 1976 and headquartered in Redmond, Washington, MicroSurgical Technology's passion is creating exceptional surgical devices and instruments used to restore or improve sight for patients all over the world. We develop and manufacture our products on site in Redmond.

MST is part of UK based Halma PLC, a global company whose healthcare division helps provide technologies and solutions that enhance the quality of patients' lives.

Together, we create a place where we are successful, motivated by our mission and inspire each other. This is where you can do your best work!

Job Summary

The HR Administrator is a hybrid role responsible for supporting core HR operationsincluding payroll, benefits administration, and generalist-level HR supportwhile also providing administrative assistance to the CEO. This role combines the responsibilities of an HR Coordinator and a junior HR Generalist, with a strong operational focus and high attention to detail.

This position plays a critical role in ensuring the accuracy and efficiency of HR processes while supporting executive-level administrative needs in a fast-paced medical device environment.

Key Responsibilities

Payroll & Benefits Administration

• Process and audit semi-monthly or bi-weekly payroll to ensure accuracy and compliance
• Maintain employee records and ensure data integrity within HRIS (e.g., Workday)
• Administer employee benefits programs including:
• Health, dental, vision, and retirement plans
• Open enrollment coordination and employee communication
• Leave of absence tracking (FMLA, state leaves, etc.)
• Serve as a primary point of contact for employee benefits questions (level 1 support)
• Coordinate with external vendors (payroll, benefits brokers, carriers)

HR Generalist & Coordinator Support (Non-Employee Relations)

• Support onboarding and offboarding processes, including:
• Pre-employment checks and documentation
• New hire orientation and Day 1 readiness
• Assist with job postings, candidate scheduling, and recruiting coordination
• Maintain and update HR policies, SOPs, and compliance documents
• Run standard HR reports and support audits (EEO, AAP, internal audits)
• Ensure compliance with federal, state (WA/CA), and company policies
• Support training coordination and HR initiatives
• Provide basic HR guidance to employees (excluding employee relations issues)

Executive Administrative Support (CEO)

• Manage and coordinate CEO calendar, including scheduling internal and external meetings
• Prepare and reconcile expense reports in Concur
• Coordinate travel arrangements, logistics, and itineraries
• Assist with preparation of presentations, meeting materials, and communications
• Act as liaison between CEO and internal teams when needed
• Support special projects and ad hoc requests from the CEO

General Administrative & Operational Support

• Assist with office coordination activities as needed
• Maintain HR files, documentation, and shared resources
• Support cross-functional administrative needs across departments
• Perform other duties as assigned to support HR and executive leadership

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 25 years of experience in HR, HR coordination, or similar administrative role
• Experience supporting payroll and benefits administration
• Strong organizational skills with ability to manage multiple priorities
• High level of discretion and professionalism handling sensitive information
• Proficiency with HRIS systems (e.g., Workday), Microsoft Office, and Concur or similar expense platforms

Preferred

• Experience in a medical device, biotech, or regulated environment
• Familiarity with multi-state compliance (WA, CA preferred)
• Exposure to onboarding workflows, audits, or compliance documentation
• HR certification (SHRM-CP or PHR)

Key Competencies

• Attention to detail and accuracy
• Strong time management and prioritization
• Effective communication (written and verbal)
• Customer service mindset with employees and leadership
• Ability to operate independently in a dynamic environment

Work Environment

• Fast-paced, growing medical device organization
• Collaborative HR team supporting ~165 employees across locations
• Role requires a balance of structured HR processes and flexibility to support executive needs

Range: $30-35/hour. Compensation is based on job-related knowledge, skills, experience, education, certifications, internal equity, and market conditions. This position may also be eligible for annual bonus and/or other incentive compensation.

This role is eligible for a benefits package that includes medical, dental, vision, life, and disability insurance; 401K retirement plan; flexible spending and health savings account; paid holidays; paid time off; parental leave; employee assistance program and other company benefits.

MicroSurgical Technology is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, protected veteran status, or any other legally protected characteristic.