Sr. Marketing Coordinator

Overview

Manages the pursuit process ensuring accuracy, compliance, and momentum across pursuits, coordinating information, materials, and stakeholders to support high-quality, on-time submissions. Owns pursuit coordination and document management with high attention to detail while progressively taking on greater responsibility for content development, quality control, and process leadership. Anticipates pursuit needs, applies firm standards, and proactively supports team success in alignment with firm values and goals.

Responsibilities

• Leads coordination of pursuit submission process, supporting go/no-go efforts and managing pursuit requirements, schedules, assignments and deadlines with minimal guidance from senior marketers.
• Manages pursuit momentum and execution, anticipating next steps, clarifying expectations, and proactively addressing gaps to keep pursuits on track.
• Coordinates and collaborates on the preparation of qualifications packages, proposal submissions and interview collateral, including text editing, graphic layout, resumes, and project schedules, while working within firm brand standards.
• Ensures compliance with RFP requirements, confirming all client instructions, formatting, and submission criteria are met accurately and consistently.
• Applies firm pursuit playbooks and templates consistently, contributing to continuous improvement of pursuit processes.
• Manages complex document assembly and version control, ensuring accuracy, consistency, and clarity across drafts and final deliverables.
• Identifies gaps in pursuit requirements and escalates issues early with recommended solutions.
• Enters, maintains and manages pursuit information into CRM and Asana systems, ensuring data accuracy, completeness, and visibility for reporting and tracking purposes.
• Maintains organized files and updates project information within firm databases utilizing standardized formats, naming conventions, and filing structures to support team efficiency and reuse.
• Maintains and manages boiler plate and reusable content, partnering with marketing team to ensure materials remain current, accurate, and aligned with firm messaging.
• Creates, maintains, and updates marketing resource materials, working with senior marketers to support pursuit readiness and consistency.
• Monitors accuracy, timeliness, and workload, while minimizing rework through strong attention to detail, prioritization, and adherence to established processes.
• Provides guidance and direction to entry-level staff, as appropriate, supporting development and reinforcing pursuit standards and best practices.
• Supports first-draft writing and content development as needed, progressively increasing ownership of content quality and messaging over time.

Qualifications

• Professional degree in Marketing or an equivalent combination of education and experience.
• Typically with 3+ years of professional services pursuit marketing experience.
• Proficiency in InDesign.
• Knowledge of Photoshop and Illustrator preferred.
• Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint.
• Strong writing skills with experience in graphically designed page layouts.
• Strong attention to detail, commitment to excellence, and timely delivery.
• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team.
• Strong organizational skills and the ability to work on multiple projects at the same time.
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing.
• Ability to problem solve and apply innovative solutions.
• Ability to work collaboratively in a team environment, and independently manage priorities to deliver results.
• Ability to effectively meet deadlines at expected quality.
• Travel may be required.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran.

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HKS is a global firm of architects, designers, planners and advisors who create places noted for their beauty and performance. Our 1,600 people in 29 offices are united by the belief that an environmental, social and governance approach to design achieves design excellence. In 2023, we became a carbon neutral firm. We value honesty, diversity and inclusion and we celebrate creative thinking. In partnership with our clients and collaborators, we craft powerful ideas and solutions. Together we create places that stand apart.

HKS, Inc. provides reasonable accommodation in its application process for qualified individuals with disabilities.