Administrative Support, Graphics Specialist - On-Site

Responsibilities Provides high-level administrative, documentation, and graphics support for program operations and executive leadership Responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations Integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools Prepares spreadsheets, reports, and PowerPoint presentations Reviews materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval Supports executive communications and meeting coordination including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions Drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions Coordinates logistics for high-visibility seminars, conferences, and program meetings Supports project documentation, administrative reporting, and internal documentation management Maintains an organized documentation library to ensure materials remain current, accessible, and properly archived Assists in preparing and maintaining technical, operational, and program documentation while providing detailed analysis of information and highlighting key findings and recommendations Requirements Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports Experience supporting document assembly, editing, and administrative and financial documentation tasks Knowledge of organizational change management principles Experience supporting IT project management activities using Microsoft and graphics tools Ability to create, review, and update program briefings and executive communications for senior leadership Strong ability to multitask, prioritize competing requirements, and manage multiple projects Excellent written, verbal, and visual communication skills Strong analytical, organizational, and interpersonal skills Creative and strategic thinker with the ability to solve complex programmatic challenges Ability to work independently with minimal supervision Hard Skills documentation management graphics support technical documentation report writing presentation creation editing administrative reporting financial documentation logistics coordination multitasking Soft Skills written communication verbal communication visual communication analytical skills organizational skills interpersonal skills creative thinking strategic thinking problem-solving independence #J-18808-Ljbffr Jobtailor