Proposal Specialist - RFP/RFQ/RFI Management

Job Full Description

Proposal Specialist - RFP/RFQ/RFI Management


Tampa, 33624

$19-$22/HR based on experience

8am-5pm Monday-Friday, Remote every Friday


We are seeking a highly organized and detail-oriented Proposal Specialist to support our growing national sales team. This role is responsible for managing the full lifecycle of RFI, RFQ, and RFP responses , including reviewing solicitation documents, coordinating internal stakeholders, and producing high-quality, compliant proposal submissions. The ideal candidate has strong analytical skills, excellent writing ability, and experience navigating procurement portals in a fast-paced, deadline-driven environment.

Key Responsibilities

• Review and vet RFP/RFQ/RFI documents to determine bid viability
• Serve as the central point of contact for all proposal-related requests
• Manage bid and procurement platforms for proposal submissions
• Analyze solicitation requirements to ensure full technical and compliance alignment
• Coordinate with Sales, Operations, and Pricing teams to gather required content
• Conduct fact-finding calls to clarify scope, requirements, and deliverables
• Write, edit, and format proposal responses using company templates and proposal library
• Compile final proposal packages, ensuring accuracy, consistency, and professional formatting
• Track proposal timelines, deadlines, and daily status updates
• Maintain electronic proposal files and manage proposal library software
• Complete vendor registrations and pre-qualification documents
• Support post-submission follow-ups and additional documentation requests

Qualifications

• Minimum 2 years of proposal development or administrative experience
• Bachelor's degree in Business, Communications, Marketing, or related field (or equivalent experience) preferred
• Experience responding to government or commercial RFPs (service industry preferred)
• Proficiency with procurement portals and cloud-based proposal management systems
• Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Adobe Suite experience preferred
• Strong writing, editing, and proofreading skills
• Exceptional organization, time management, and attention to detail
• Ability to manage multiple deadlines in a fast-paced environment
• Strong work ethic with the ability to work independently and collaboratively

#3379NW

Tampa (Northwest), FL
3379
5011 W Hillsborough Ave
Suite C
Tampa, FL 33634