Office Manager

Job Description

Job Description

Annapolis Inflatables (Fawcett Marine Services), located in Annapolis, MD is seeking an Office Manager to support our growing boat and outboard motor dealership. In this role the Office Manager will manage floorplans, track inventory, reconcile inventory with floorplan statements. We are the go-to destination for inflatable boats. RIB's, outboard motors and repair services in Annapolis and the surrounding areas. Our boat and motor dealership carry's all of the popular brands of inflatable boats and outboard motor brands. Our Annapolis service center offers comprehensive services for outboard motors and powerboats.

Job Duties

• Reconcile inventory with lender's statements and online reports. .

• Ensure curtailments (loan payments) are made on time.

• Track boat and motor inventory and interest costs.

• Oversee floorplan entries and reconciliations.

• .Work with the accounting department to ensure inventory is checked-in and received-in on a timely basis.

• Prepare for floor plan audits by auditors.

• Process payoffs when boats and motors are sold.

• Register customer's product warranties..

• Work closely with the Sales Team to ensure operations run smoothly and efficiently, supporting a productive and well-coordinated work environment.

Qualifications

• High school diploma or equivalent (required); Associate’s or Bachelor’s degree in Business Administration or related field (preferred)

• 3+ years of office management, administrative, or dealership experience

• Experience in marine, automotive, powersports, or similar dealership environments (preferred)

• Strong organizational and time-management skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software (e.g., QuickBooks)

• Understanding of sales and service processes in a dealership setting

• Excellent communication skills for working with sales teams, customers, and vendors

• Problem-solving skills with a proactive and customer-first mindset

• Coordinating with sales and service departments to ensure smooth operations

• Overseeing inventory documentation, invoicing, and payment processing

• Ensuring compliance with local/state regulations related to boating and motor vehicle sales

• Knowledge of Hull Identification Numbers (HINs), serial numbers, and title paperwork a plus

• Familiarity with manufacturer registration processes (boats and outboard motors)

• Other duties as may be assigned

Benefits

• Employee discount
• Supportive, positive work environment
• Health, Vision, Dental insurance
• PTO and holidays
• Company provided manufacturer training and job development

Fawcett is an equal opportunity employer