Bilingual Receptionist

Bilingual Receptionist

Answer, screen and transfer incoming phone calls using a multi-line telephone system

Personably greet and welcome walk-in customers/visitors to ensure they are signed in accordingly then direct them to the appropriate staff member

Perform brief safety orientation accordingly with customers/visitors entering the premises, where applicable

Manage inventory and purchase office supplies

Create and maintain inventory spreadsheet for admin and sales supplies

Manage and update the conference room calendar as needed

Organize, set-up, break down and maintain conference room for all operations and executive meetings

Organize and order lunch on an as needed basis

Oversee sorting and distribution of mail to both the administration and shop buildings

Perform other clerical receptionist duties such as filing, photocopying, data entry, etc.

Keep common area clean and organized

Provide assistance to other departments as needed and per supervisor approval

Bilingual in English and Spanish

Minimum 1 year of administrative/receptionist experience

Knowledge and proficient use of Microsoft Suite: Teams, Word, Excel, and Power Point

Excellent communication and organizational skills

Independently perform substantial clerical and office work

The ability to proficiently use a multi-line telephone system, computer, copier and other office equipment

Be a self-motivated individual with initiative and the ability to multi-task

Team oriented and able to interact with multiple departments