ADMINISTRATIVE ASSISTANT I *

Administrative Assistant I

This position provides assistance to the Adult Protective Services Program Administrator through proficiency in a wide variety of confidential budgetary, fiscal, personnel, and administrative matters. Responsibilities involve a high degree of knowledge and skill in all operations and programs, requiring initiative and utilizing independent judgment, assessing office and program management needs, all while operating within well-established policies, rules, regulations, and statutory guidelines. Work is performed under the supervision of the Program Administrator.

Duties and responsibilities include, but are not limited to:

• Compose, type, proofread, and process a variety of routine correspondence and forms, including but not limited to those related to personnel changes, attendance and leave issues, travel reimbursement requests, disciplinary documentation, monitoring activities, and fiscal matters.
• Assist Human Services Counselors with completing various vouchers for submission to the Central Office.
• Complete CCDA spreadsheet monthly and forward to Human Services Specialist.
• Process purchase requisitions and receiving reports according to state guidelines.
• Maintain equipment inventory for the unit and check and order supplies for program staff on an as needed basis.
• Copier services for Florida State Hospital and Quincy office
• Receive and screen incoming mail, processing those items which can be handled personally, forward the rest to appropriate staff with necessary background materials.
• Type and prepare meeting minutes for all conference calls and meetings facilitated by the Supervisor within 48 hours of the event.
• Assist Bay, Jackson, Leon, Jefferson, Wakulla, and Franklin Counties Investigations/Services unit with case assignment, records maintenance, supply request, equipment and inventory tracking and other related duties.
• Act as the Human Resources liaison for Adult Protective Services, preparing and submitting new hire packets, Request for Personnel Action and position descriptions.
• Assist with the development of employment advertisements in People First/Talent Management.
• Receive visitors and telephone calls, referring inquiries to appropriate locations or staff.
• Attend trainings and meetings as assigned.
• Review, process and track all work assignments within the unit, ensuring accuracy and timeliness of responses.
• Provide technical assistance to staff regarding computer and administrative issues.
• Perform other related duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• High school diploma
• 2+ years of related work experience

Location: Quincy, FL, US, 32351 Marianna, FL, US, 32446 Panama City, FL, US, 32401 Tallahassee, FL, US, 32309