Survey Office Manager

Description

GPI Geospatial, Inc is seeking an Office Manager (OM), who is a senior licensed professional responsible for overseeing the day-to-day operations of a local geospatial office. This role reports to the Operations Director(s) and works closely with the Branch Manager to align local operations with strategic business objectives.

The OM coordinates survey production, scheduling, staffing, and equipment needs for the office. The OM is responsible for all work performed at the office and ensures compliance with applicable board regulations, jurisdictional surveying and mapping standards, and GPI Geospatial policies and procedures. This position is accountable for quality, timeliness of deliverables, and effective utilization of staff and resources.

The position requires a valid Professional Surveyor and Mapper license in Florida. The candidate should have experience in conducting technical operations on projects, managing schedules and budgets, and collaborating with other managers to effectively utilize both field and office staff in order to complete projects on time and within budget. Do you value a company that puts employee satisfaction and diversity at the forefront of who they are? If so, GPI wants you!

GPI Geospatial is a premier mapping firm for Transportation, Energy, Planning, Design, Construction, and Land Development throughout North America. Our vision is to be the most trusted provider of precision mapping, imagery, LiDAR, and land surveying services. We are a division of Greenman-Pedersen, Inc. , a multi-disciplinary engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News-Record, GPI is a forward-thinking, innovative firm with a culture that is committed to excellence and fosters staff empowerment. For more information, visit:

Responsibilities:

• Assign staff to projects based on availability, skills, experience, location, and project priority.
• Support staff development, recruitment, and training initiatives.
• Coordinate with the Resource Manager on field crew staffing.
• Facilitate production to ensure quality deliverables, effective coordination with field crews, and sound data management practices.
• Ensure appropriate workload distribution to meet project schedules and deadlines.
• Track and report project budgets and profitability.
• Perform quality control reviews, including field data calculations and compliance checks.
• Maintain knowledge of state DOT surveying standards and procedures.
• Oversee surveying equipment and software implementation.
• Resolve boundary and right-of-way issues as required.
• Enforce GPI/GPI Geospatial field safety procedures.
• Distribute and enforce client guidelines, jurisdictional requirements, and project-specific standards.
• Manage client relationships and ensure client satisfaction.
• Support business development efforts, including proposal preparation and RFP responses.
• Open projects in accordance with company documentation and procedures.
• Prepare reports, draft and final invoices for public and private clients, including:
  • State, county, and local agencies
  • Federal government
  • Private companies and individuals
• Assist staff with timesheets, expense reports, and administrative needs.
• Maintain and update electronic project files.
• Ensure strict adherence to project deadlines.
• Perform other administrative duties as needed to support office operations.

Qualifications:

• Minimum of 15 years of licensure and experience involving public and private clients within the transportation, construction engineering, and inspection industries.
• Familiarity with Florida Department of Transportation (FDOT) forms and policies preferred.
• Experience with cost-plus, fixed-fee, lump-sum, and timecard-based billing.
• Proficiency in Microsoft Excel, Word, and Adobe Acrobat.
• Experience with Deltek VantagePoint preferred.
• Strong communication, problem-solving, and organizational skills.
• Ability to work independently and collaboratively.

Requirements

• Maintain a valid driver's license with a clean motor vehicle report (MVR) for final consideration
• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to
• communicate with other team members
• Able to wear GPI required PPE, i.e., hard hats, safety vest, work boots, and/or safety glasses/goggles while working