Junior Procurement Analyst

Job Description

Job Description

DigiOffice is seeking a detail-oriented, analytically driven Junior Procurement Analyst to support IT procurement operations in a fast-paced enterprise environment. This role provides hands-on exposure to invoice management, spend analysis, vendor coordination, and procurement reporting across technology categories including hardware, software, telecom, and professional services.

This position is well-suited for an early-career professional seeking to build a strong foundation in IT procurement operations under the guidance of senior analysts and category managers, with clear opportunity for growth into mid-level procurement or supply chain roles.

Key Responsibilities:

Invoice Management & Financial Support

• Process IT invoices accurately and on schedule, including GL coding and funding validation.
• Track invoices through approval workflows and coordinate timely submission for payment.
• Support month-end close activities including accrual preparation and invoice reconciliation.
• Track capital and operating expenditures aligned to IT Directors' approved budgets.
• Prepare recurring spend, supplier usage, and budget tracking reports for procurement leadership.

Procurement & Spend Analysis

• Assist with procurement of IT hardware, software, telecom, and professional services.
• Create and manage purchase orders, requisitions, and approval requests.
• Collect, clean, and analyze procurement and spend data across suppliers and categories.
• Maintain procurement records, pricing documentation, and contract repositories.
• Support vendor communications regarding order status, invoice inquiries, and documentation requirements.

Process & Operations Support

• Issue purchase orders to Directors, ensuring accurate GL coding and funding alignment.
• Maintain procurement documentation, standard operating procedures, and reporting templates.
• Support purchase order tracking, invoice matching, and issue resolution.
• Assist with audit and compliance data requests in accordance with established processes.

Supplier & Contract Support

• Maintain supplier records, pricing files, and contract documentation.
• Track contract milestones, renewal dates, and compliance requirements.
• Assist with supplier onboarding and basic supplier performance tracking.

Stakeholder Collaboration

• Respond to routine reporting and data requests from procurement leadership accurately and on time.
• Collaborate with Accounts Payable, Accounting, Finance, and IT teams to support purchasing and payment operations.
• Escalate discrepancies, data issues, and exceptions through the appropriate channels.

Professional Requirements:

Required

• Bachelor's degree in Business, Finance, Supply Chain, Economics, or a related field; equivalent professional experience will be considered.
• 0–2 years of experience in procurement, finance, supply chain, or an analytical support function; relevant internship experience accepted.
• Basic understanding of procurement or supply chain principles and processes.
• Strong attention to detail with demonstrated analytical and problem-solving abilities.
• Proficiency in Microsoft Excel including formulas and pivot tables.
• Clear and professional written and verbal communication skills.

Preferred

• Exposure to IT or technology-focused procurement environments.
• Experience developing basic reports or operational dashboards.
• Familiarity with enterprise financial approval workflows and ERP or procurement systems (training provided).
• Interest in or active pursuit of procurement certifications such as CPSM, CPP, or CIPS.

Why Join DigiOffice?
At DigiOffice, you’ll be part of a team focused on building smarter, stronger, and more secure operations for modern organizations. Our work goes beyond traditional IT support—we help clients modernize infrastructure, improve reliability, strengthen security, and scale with confidence. Team members have the opportunity to contribute to meaningful projects, work in dynamic operational environments, and make a measurable impact. If you value innovation, accountability, and practical problem-solving, DigiOffice offers a place where your work can directly drive transformation.