Project Coordinator, Professional Services

Role Description

Ministry Brands is looking for a Project Coordinator, Professional Services to join our growing team!

The Project Coordinator is a central operational partner to our consulting delivery teams, ensuring that client engagements run smoothly from kickoff through closeout. You'll own the coordination layer that keeps projects on track — managing timelines, documentation, communications, and logistics so that consultants can focus on client delivery.

• Project Coordination & Tracking:
  • Own project plans, timelines, and task lists in project management tools, keeping them accurate and up to date.
  • Monitor milestones, action items, and dependencies; proactively follow up on overdue items before they become blockers.
  • Track scope, schedule, and resource utilization, flagging risks or variances to the project lead.
• Communication & Documentation:
  • Prepare and distribute meeting agendas, notes, and action item summaries in a timely manner.
  • Maintain organized, accurate project documentation throughout the engagement lifecycle.
  • Draft and coordinate internal and client-facing project status communications.
• Project Operations:
  • Coordinate project logistics including kickoffs, working sessions, and handoffs.
  • Onboard new projects into delivery workflows and ensure teams follow documented delivery standards.
  • Support change request tracking, risk logging, and issue escalation processes.
• Financial & Administrative Support:
  • Assist with time tracking validation, budget monitoring, and invoicing support.
  • Reconcile project hours against plans and contract terms.
  • Lead project closeout activities including final documentation and lessons learned capture.

Qualifications

• Bachelor's degree or an equivalent combination of education and professional experience.
• 1–2 years of experience in project coordination, operations, or client support.
• Strong organizational skills with the ability to manage multiple concurrent workstreams.
• Excellent written and verbal communication skills, including comfort communicating with clients.
• High attention to detail and a consistent follow-through track record.
• Proficiency with Microsoft 365 (Excel, PowerPoint, Outlook, Teams).
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with project management tools such as Monday.com, Smartsheet, or Asana, preferred.

Benefits

• Robust healthcare options – Employees have several healthcare options to choose from in order to find what works best for them.
• Flexible paid time off – We provide flexible work schedules, PTO for vacation, and up to 80 hours of paid sick/safe leave. We also feature 11.5 days of fully paid holidays!
• Paid parental leave – We provide the time and income to allow parents to adjust to their new normal in the healthiest way possible.
• Mental health support – Associates are supported through an Employee Assistance Program which provides access to in-person or virtual counseling at no cost.
• Professional development reimbursement – We provide financial assistance to our associates seeking to further their education and career.
• Employee Recognition & Rewards - We use Nectar to celebrate achievements and strengthen our culture of recognition.

Company Description

Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools, and background screening solutions for faith-based, non-profit, and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement – advancing missions, driving efficiencies, and building engaged communities for more than four decades.

Ministry Brands is committed to acknowledging and valuing our employee differences and to creating an environment in which every individual’s unique strengths and abilities are developed and valued.

Ministry Brands is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.