Administrative Assistant

Administrative AssistantThe City of Springfield Public Works Department is seeking a highly organized and dependable Administrative Assistant to support the daily operations of a busy department that helps keep our community running. If you thrive on staying organized, providing excellent customer service, and supporting a team that makes a direct impact on the Springfield community, this could be the opportunity for you.As an Administrative Assistant with the Public Works Department, you will play an important role in supporting departmental operations through administrative coordination, record management, communication, data entry, and customer service. We are looking for a detail-oriented professional who can manage multiple priorities, communicate effectively, maintain accurate records, and work collaboratively with staff, residents, and other City departments.What This Position Will DoProvide administrative and clerical support to Public Works staff and daily operationsServe as a front-line contact for employees, residents, contractors, and other City departments by phone, email, and in personMaintain accurate records, reports, correspondence, and departmental documentationAssist with scheduling, data entry, purchasing, invoices, and general office coordinationPrepare and organize documents, reports, and other materials as neededAssist with processing requests and information related to Public Works services and operationsSupport day-to-day departmental activities in a professional, timely, and efficient mannerDepending on assignment, may be responsible for handling financial transactionsWhat You Will NeedStrong organizational and time-management skillsExcellent customer service and communication abilitiesAttention to detail and accuracy when handling records and informationAbility to manage multiple priorities and meet deadlines in a fast-paced environmentProficiency with office software and the ability to learn City systems and proceduresAbility to work effectively with employees, residents, contractors, and other members of the publicAbility to maintain professionalism and confidentiality when handling sensitive informationWhat You Will Love About This PositionBeing part of a department that provides essential services to the Springfield communityA role with variety and meaningful daily workOpportunities to work with staff across multiple areas of Public Works and the CityThe ability to make a positive impact through excellent service and administrative supportStable employment with the City and opportunities for professional growthIf you are organized, service-oriented, and ready to support a team that helps keep Springfield moving, apply today!Leadership PhilosophyThe City of Springfield's leadership culture is grounded in processes, relationships, and trust. Leaders across the organization operate within the principles of The Trust Edge Framework®, which emphasizes:Clarity, Compassion, Character, Competency, Commitment, Connection, Contribution, and ConsistencyThese principles guide how we work together, build relationships, and serve our community.Qualifications and RequirementsExperience, Education, and TrainingRequires at least two years of experience in general office work; OR2 years of related college or vocational education from an accredited college/university.PreferredExperience with an emphasis on contact with the public.Licensing/CertificationAssignment to some departments requires incumbent to possess a valid driver's license and in some cases provide own vehicle for on-the-job transportation purposes.Other Requirements*The Eligibility List that will be established from this recruitment cycle may be used to fill other vacancies, and will be valid for a minimum of six months, or until the list is exhausted per Merit Rule 6.4(a). The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment. Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be requested by contacting City of Springfield Human Resources by phone, View phone number on click.appcast.io, or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802.Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace. Pre-employment drug testing is required.All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.