Sales Administrator

Purpose:The Sales Administrator plays a key role in supporting the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. This position is responsible for maintaining accurate sales records, managing equipment inventory data, and providing administrative support to the sales team to enhance efficiency and customer satisfaction.Key Responsibilities:Collaborate closely with Sales Operations Specialists to ensure all sales workbooks are accurate and up to dateOrder new equipment directly from manufacturers, track order status, and resolve any issuesReceive equipment into inventory using the ERP system upon receiving packing slips from branch locationsProcess manufacturer invoices & work with the Accounts Payable team to assure costs are posted correctlyWork with the Accounts Receivable team to finalize accruals associated with each saleEnsure all machines are fully invoiced to the customer and report on gross margin performancePurchase extended warranties post-invoicing, ensuring correct processing and documentationScan and archive all sales-related documents to the system and shared drive for proper recordkeeping and accessibilityReceives all manufacturer certificate of origins and/or titles and distributes upon requestApprove service work orders that are being costed after unit is soldAll other duties assignedExperience, Education, Skills and Knowledge:High school diploma or equivalent required; Associate’s degree or higher in Business Administration or a related field preferred2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industryStrong attention to detail and organizational skillsStrong organizational, communication, and customer service skills, with solid proficiency in computer systems and business applicationsMust have a valid driver’s license and be able to meet company driving requirements #J-18808-Ljbffr