Project Manager Assistant

Project Manager AssistantHouston, TX 77004Job DescriptionJob title: Project Manager AssistantReports to: Project ManagerClassification: Non-ExemptSchedule: Monday – Friday, 8:00 AM – 5:00 PM / 40 hours a weekSummary/Objective: The Project Manager Assistant position is responsible for performing administrative duties as necessary in support of the Project Department's operations.Essential FunctionsEnter data on Excel spreadsheetsElectronically log and track incoming requests for quotes with Access spreadsheetType delivery tickets and purchase orders, when neededPrepare miscellaneous office memosGeneral office dutiesCompetenciesAssist Project Managers with coordinating and executing customer projects from order entry through completion.Respond to customer inquiries regarding product availability, pricing, and order status.Assist with order entry, purchase orders, and project-related transactions.Coordinate with vendors to confirm product availability and lead times.Track project timelines and assist Project Managers in meeting project deadlines.Maintain accurate project documentation including quotes, submittals, purchase orders, and correspondence.Organize and maintain project files and records.Perform administrative and operational tasks to support the project management team.Perform additional assignments as directed by management.Supervisory Responsibility: The Project Manager Assistant position has no direct supervisory responsibilities.Working ConditionsWork Environment: General Office – Work is generally performed within an office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc..Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time.Position Type and Expected Hours of Work: This is a full time position. Days and hours of work are Monday through Friday, 8:00 a.m. - 5:00 p.m. The employee must work 40 hours each week to maintain full-time status.QualificationsEducation and Experience:One or more years in electrical distribution field preferredProficient in Microsoft OfficeHigh School Diploma required