Artist Relations Assistant & Hospitality Manager

Posting Details

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

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Working Title
Artist Relations Assistant & Hospitality Manager


Location
Boone, NC


Position Number
N34140


Department
Office of Arts Engagement - 540400

Position Summary Information


Minimum Qualifications

• Must possess a valid, unexpired driver's license
• Must pass a Criminal Background Check
• Ability to communicate in written and/or verbal form
• Ability to work with people from varying perspectives and backgrounds
• Ability to professionally represent the program/department
• Ability to work with clients (students, employees, public) via in-person meetings, virtual meetings, phone calls, and/or emails
• As needed, ability to work independently or as a team member team
• Ability to be organized

License/Certification Required

Essential Job Functions


This role works within The Schaefer Center and Appalachian Summer Festival.
To assist the Director of Booking & Artist Relations in administrative and tasks related to programming presented by The Schaefer Center for the Performing Arts and An Appalachian Summer Festival, to include:

- General administrative/office support (data entry, preparing and assembling letters/welcome packets, copying/faxing, budgetary planning/tracking, contracts, receipt management)

- Internal/external communications (email/phone, scheduling, meeting notes)

- Artist hospitality (assist with advance process for all hospitality logistics, assist with planning/shopping, catering set-up and maintenance, coordinating with caterers)

- Public relations/interaction with visiting artists and the public (local artist transport via use of University or rental vehicle, "Day of Show" runner for errands and serve as primary hospitality contact, oversee hospitality advance with artists)

- Attendance at program events and social functions (as needed)

Preferred Qualifications


- fast-paced environment requires mature, self-motivated and dependable individual with excellent communication and interpersonal skills

- Strong administrative and organizational skills

- Strong attention to detail

- Knowledge of MAC computers, Google applications, Microsoft Office, Adobe (Acrobat, InDesign)

Work Schedule/Hours


30 office hours/week + events. Up to 40 hours/week during the summer months. Must be available nights/weekends for scheduled performances.

Number of Hours Per Week
20-39


Number of Months Per Year
12


Mandatory Staff
No


Physical Demands of Position


To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Hiring Range
$16.00-20.00

Pay will be commensurate with applicant competencies, budget, equity and market considerations.


Posting Details Information


Posting Date
05/19/2026


Closing Date

Open Until Filled
Yes


Applicant Pool Preference
External (Post on the Web)


Special Instructions to Applicants


Include resume, cover letter and a list of 3 professional references with contact information included

Quick Link




Posting Number
201500936P