Program Coordinator - Oxford College of Emory University

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description THIS POSITION IS ON THE OXFORD COLLEGE OF EMORY UNIVERSITY CAMPUS, 36 MILES EAST OF ATLANTA. Academic Affairs Programmatic and Curricular Event Support The Program Coordinator isa key liaison in the Office of Academic Affairs. This role ensures the continuity of the general management of programmatic events related to the curriculum. This role requires the ability to plan strategically, execute efficiently, and deliver high-quality experiences aligned with institutional goals. Key responsibilities: Plans, prioritizes, and coordinates multiple events simultaneously by developing detailed timelines and logistical workflows, while anticipating resource needs, identifyingpotentialchallenges,andimplementing proactivesolutionsalignedwith programandinstitutionalgoals. Executes events with accuracy and professionalism by overseeing on-site operations,includingtaking attendance,monitoringprogress,resolvingissuesin realtime,andensuringefficientsetup,breakdown,and spacerestoration. Applies working knowledge of A/V systems and event technology to support programming,independently troubleshootstechnicalandlogisticalissues,and collaborateswithITandfacilitiestoensureseamless execution. Serves as the central point of contact for event stakeholders by communicating clearlyandprofessionallybefore, during,andafterevents,whiledeliveringexcellent customer service and fostering a welcoming, inclusive environment for all participants. Buildsandmaintainsstrongrelationshipswithinternalandexternalpartnersbycoordinating with student organizations and campus departments to optimize schedulingandresources,whilesupportingvisiting speakersandperformersto ensureapositive,professionalexperience. Developsandexecuteseventpromotionstrategiesbycreatingengagingdigital materialsandmanagingsocial mediaandcommunicationstoincreasevisibility, outreach,andaudienceengagement. Administrative Support & AcademicProgram Coordination Providesadministrativecoordinationforacademicprogramsbymaintainingandupdating courseplatforms(including Canvas),monitoringstudentprogressandgrades,facilitating communication with faculty readers and coursechairs,and ensuring alignment with syllabi,schedules,andprogramrequirements. Key responsibilities: Providescomprehensiveadministrativesupportforacademicprograms,ensuringefficientoperations andalignmentwithinstitutionalpoliciesand timelines. Maintains and regularly updates program websites and digital platforms, includingCanvascoursesites, ensuringaccuracy,accessibility,andconsistency of coursematerials. Monitorsstudentprogressandgradeswithinthelearningmanagementsystem, identifying discrepancies and coordinating with faculty to ensure timely andaccurate gradereporting. Servesasacentralliaisonbetweenfaculty,coursechairs,andfacultyreaders, facilitatingclearcommunication regardingassignments,gradingexpectations, and feedbacktimelines. Collaborateswithcoursechairstoensureadherencetoapprovedsyllabi, academicpolicies,andprogram calendars,proactivelyaddressinggapsor inconsistencies. Coordinatescourseschedulesandkeyacademicdeadlines,ensuringalignmentacrossfaculty,students,and programrequirements. Communicatesregularlywithfacultyreadersandinstructionalstafftosupport grading workflows, resolveissues,and maintain consistency in evaluation practices. Supportsfacultyandprogramleadershipwithadministrativeprocesses, documentation,and coordinationofprogramreviews. Developsanddisseminatesclear,timelycommunicationstostudentsand facultyregardingcourse updates,deadlines,andprogramexpectations Maintainsaccuraterecordsanddocumentationtosupportacademicintegrity,compliance,andprogram continuity. Appliesstrongorganizational,analytical,andproblem-solvingskillstomanage multipleprioritiesandensure smoothprogramdelivery. As a team member, provides cross-functional support and backup for critical Academic Affairs activities as operational needs require. Academic Programs and Event Financial Management Demonstrates strong financial and administrative competency by supporting budget oversight and ensuring accurate, timely processing of program-related financial transactions. Key responsibilities: Monitors expenditures and supports budget planning activities, contributing to financial tracking and reporting as needed. Processes payment requests and transfers with a high degree of accuracy and attention to detail. Coordinates with internal systems and cross-functional departments to ensure efficient and compliant payment processing. Supports program funding and compensation activities, ensuring alignment with institutional policies and procedures. Ensures timely, accurate, and well-documented financial transactions to maintain operational effectiveness and accountability. Supervision & Leadership Demonstrates effective leadership and direct supervisory responsibility by managing sf performance, coordinating workflows, and ensuring accountability acrossprogram operations and events. Key responsibilities: Directly supervises student employees, including hiring, onboarding, training, scheduling, and performance management. Provides clear direction, sets expectations, and monitors staff performance to ensure high-quality execution of program and event responsibilities. Conducts regular check-ins, offers feedback, and supports professional development to enhance effectiveness and engagement. Ensures accountability by monitoring progress, addressing performance concerns, and implementing corrective actions as needed. Fosters a collaborative, inclusive, and service-oriented team environment that supports successful program outcomes. Preferred Qualifications: Bachelor’s degree in Fine Arts (BFA), Art History, Theater, Music, Performing Arts, Dance, or a closely related creative discipline. OR two years of experience in a performing or fine arts field / studio. Hands-on experience with stage management, live performance cueing, audio/visual (AV) coordination, and technical theater production. Familiarity with backstage operations, and directing talent or performers. Strong skills in managing relationships with creative talent. Ability to think on your feet and adapt to live, unpredictable performance or event environments (mirroring live theater/performance adaptability). Must be computer-proficient and able to quickly learn new technologies. Strong interpersonal and customer service skills. Demonstrable competency in event planning, operational execution, and stakeholder engagement by managing programming and events. Minimum of two years of experience supporting or working with academic programs in a higher education environment. Ability to work nights and weekends and nontraditional hours. The position supports evening programs, and the hours are mostly afternoon to evening - with evening events multiple times a week as well as some Saturdays. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: View phone number on click.appcast.io (V) | View phone number on click.appcast.io (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at View email address on click.appcast.io or call View phone number on click.appcast.io (Voice) | View phone number on click.appcast.io (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination. #J-18808-Ljbffr Emory University