SY School Supplies and Inventory Assistant

Job Description

Position Overview:

The School Supplies and Inventory Assistant is responsible for the procurement, receiving, organization, and distribution of all school materials. This includes everything from basic classroom stationary and cleaning supplies to high-value assets like laptops and tablets. The primary goal is to maintain 100% stock availability while minimizing waste and preventing loss through meticulous tracking. This role will work collaboratively with the Director of Operations and Managing Director of Operations to ensure that purchases are received, organized, and delivered in a timely manner to respective stakeholders.

Key Responsibilities:

Inventory Control and Asset Tracking

• Apply district identification tags to all new high-value equipment (computers, lab equipment, musical instruments).
• Conduct regular physical counts of inventory to reconcile with digital records in the Inventory Management System.
• Monitor and report discrepancies or "shrinkage" in the supply chain.

Procurement and Receiving

• Monitor stock levels and generate purchase requisitions for the Purchasing Department before supplies run out.
• Receive daily deliveries, verify packing slips against physical items, and inspect goods for damage.
• Manage the process for defective items or incorrect shipments, ensuring credits are applied to district accounts.

Distributions and Logistics

• Process "supply requests" from teachers and staff, pulling items from the central stock and delivering them to classrooms.
• Maintain a clean, safe, and logically organized storage area (using a FIFO—First In, First Out—system for perishable items like glue or batteries).
• Assist in the setup of classrooms or large events by moving furniture and bulk supplies as needed.

Qualifications:
Qualifications

• High School Diploma or GED required; vocational training in logistics or supply chain is a plus.
• Proficiency in barcode scanning technology and basic spreadsheet software (Excel/Google Sheets).
• Ability to lift and carry up to 50 lbs, climb ladders, and remain on your feet for extended periods.
• A "place for everything" mindset with high attention to detail.

Skills and Competencies:

• Commitment: Upholds KIPP Kansas City’s mission and values, including a deep belief in the potential of all students.
• Multi-Tasker: Proven ability to maintain a well-organized and efficient work environment, manage multiple tasks simultaneously, and prioritize effectively.
• Excellent Communicator: Strong written and verbal communication skills to interact professionally with staff, parents, students, and visitors. Excellent leadership, communication, and interpersonal skills.
• Adaptability: Ability to work effectively in a fast-paced, dynamic environment. Ability to work collaboratively in a diverse environment.
• Data Analysis: Ability to analyze enrollment data, identify trends, and communicate findings to inform strategic decision-making.
• Relationships: Works effectively with colleagues and stakeholders. Builds strong relationships within the KIPP KC community

Additional Information

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The person in this position needs to be able to move about inside and outside the school or office throughout the workday.

• The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.

Work Environment

• Reports to work Monday-Friday.

• Typical school or office environment with frequent interruptions.

Travel Requirements:

• Ability to travel to work location.

Compensation and Benefits:

Salary is based on years of experience, educational background, and level of expertise.

As a full-time KIPP Kansas City employee, you are eligible to participate in all KIPP Kansas City benefit plans. We offer a comprehensive range of benefits with competitive rates, including medical, dental, and vision options, as well as life insurance, fertility, and disability plans.

KIPP Kansas City is committed to the professional growth and development of our staff. We provide numerous opportunities for advancement, ongoing professional development, and leadership training to help you achieve your career goals.

KIPP Kansas City provides equal employment opportunities for all applicants and employees. As an equal opportunity employer, we hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

Selection Process:

Our application process is grounded in equity and fairness, ensuring a just and unbiased selection process. Below is our standard selection process for regional roles:

Selection Process

Application Submission + Resume Review

Phone or Video Interview

If Applicable (Sample work or Performance Task)

Committee Interview(s)

1:1 Chat w/Hiring Manager

Reference Check

Offer Terms