Accounts Payable Manager

Job Description

Job Description

Overview

The general role of the Accounts Payable Manager is to be responsible for monitoring accounts payable processes, including processing vendor invoices, cash disbursements, reconciliation of vendor statements, monitoring vendor compliance, administration of company credit cards, account reconciliations, and annual 1099 reporting. Additionally, the Accounts Payable Manager will ensure that all payments and disbursements are completed in a timely manner and any issues are successfully resolved. This individual must be able to effectively manage a team of supporting staff as well as coordinate month-end and year-end processing. 

This individual will have a thorough understanding of all aspects of accounting and supervisory practices and must be proficient with the products and services offered by both Beitzel Corporation and Pillar Innovations. This position must be flexible and willing to work extended hours as needed.

The Accounts Payable Manager will report to the Accounting Manager and will work primarily from Beitzel’s Corporate office in Grantsville, MD.

Responsibilities

• Collects, matches, and enters expense report and invoice information into the accounting system
• Serves as liaison between vendors and employees to reconcile charges
• Reviews invoices for appropriate documentation and approval prior to payment
• Verifies dollar amounts, vendor name and address match receipt support
• Follows up on missing expense reports and reconciles reported charges to monthly statements
• Interfaces with vendors and employees to correct billing errors or fraudulent charges
• Maintains the vendor master file, including collection and validation of Form W-9 information, TIN verification, and accurate 1099 classification at vendor setup
• Administers annual 1099 reporting
• Obtains signatures on all accounts payable checks
• Maintains accounts payable reports and spreadsheets
• Prepares analysis of accounts as required
• Processes expense reports and posts transactions to job costing or general ledger accounts in accordance with the company’s accounting policies
• Maintains orderly systems of filing to organize expense reports and related documentation
• Seeks out training opportunities for employees within the Accounts Payable Group
• Responsible for the performance management of assigned personnel to include performance reviews
• Maintain a basic understanding of employment laws and regulations and collaborate with Human Resources to maintain compliance

Working Conditions

• Sit, talk, listen, observe, read, write and type
• Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms
• The employee must occasionally lift and/or move up to 30 pounds

Qualifications

Required

• High School Diploma or equivalent
• 5+ years of accounting or bookkeeping experience, or an equivalent combination of experience and training, including 2+ years in a supervisory or lead capacity
• Experience assigning workload, coaching staff, and holding a team accountable for accuracy and deadlines
• Advanced Knowledge of accounts payable and bookkeeping principles, including internal controls and segregation of duties
• Ability to review and approve reconciliations prepared by staff and resolve escalated vendor issues
• Working knowledge of Form W-9 and annual 1099-NEC / 1099-MISC reporting
• Intermediate knowledge of Microsoft Office, especially Excel
• Strong organizational skills, attention to detail, and the ability to meet deadlines under pressure
• Ability to communicate effectively, verbally and in writing, and to work across departments

Preferred

• Associate degree in Accounting or a Business-related discipline
• Familiarity with Viewpoint Construction Software (Vista)
• Experience in an Accounting department within the construction industry
• Knowledge of credit card program administration and billing
• Experience effectively utilizing AI to create efficiencies, with the ability to protect sensitive information