Accounts Payable Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Clerk to support financial operations for a nonprofit organization in Honolulu, Hawaii. This Contract position will focus on ensuring invoices, reimbursements, and vendor payments are handled accurately, efficiently, and in accordance with established accounting procedures. The role also contributes to reconciliations, recordkeeping, and close activities while helping maintain strong financial controls and reliable documentation.

Responsibilities:
• Process invoices, payment requests, vouchers, and employee reimbursement submissions with accuracy and within required timelines.
• Assign proper accounting codes and record payable transactions in the financial system to maintain complete and accurate records.
• Prepare approved disbursements, including check runs and other payment methods, while verifying supporting documentation.
• Compare vendor statements to internal records and investigate discrepancies related to billing, payments, or account balances.
• Organize accounts payable files and maintain documentation that is complete, accessible, and ready for audit review.
• Support additional finance tasks such as credit card reconciliations, routine bookkeeping activities, and limited accounts receivable assistance.
• Contribute to month-end and year-end close processes by preparing reports, reconciling data, and assisting with audit support.
• Communicate with vendors and internal team members to address payment questions, obtain required information, and resolve outstanding issues.
• Follow internal policies, confidentiality expectations, and financial control procedures while assisting with related administrative duties as needed.• High school diploma or equivalent is required.
• At least 2 years of experience in accounts payable, bookkeeping, or general accounting is preferred.
• Familiarity with invoice processing, coding, check runs, and accounts payable recordkeeping.
• Experience using QuickBooks and Microsoft Office, particularly Excel, is preferred.
• Strong attention to detail with the ability to maintain accuracy across high-volume financial tasks.
• Ability to manage multiple deadlines, stay organized, and work both independently and collaboratively.
• Effective communication, problem-solving, and customer service skills when working with vendors and internal stakeholders.
• Associate’s degree in Accounting, Finance, Bookkeeping, or a related field is preferred; nonprofit or fund accounting experience is a plus.