Accounts Receivable/Collections Specialist

Job Description

Job Description

Accounts Receivable/Collections Specialist

About the Company

Confires Fire Services is an affiliated company of Guardian Fire Protection and trusted provider of comprehensive fire protection and life safety solutions, proudly serving businesses throughout New Jersey, Eastern Pennsylvania, and Northern Delaware for more than 40 years. Headquartered in South Plainfield, New Jersey, Confires delivers inspection, testing, monitoring, installation, and repair services across a wide range of systems such as fire alarms and monitoring, fire sprinklers, kitchen fire suppression, special hazard systems, fire extinguishers, exit and emergency lighting, and integrated security solutions that include access control systems and CCTV. Known for its strong customer‑first culture, technical expertise, and commitment to code compliance, Confires partners with customers across diverse industries to protect lives, property, and assets.

Our People & Culture

At Confires and our affiliated companies, our people are the foundation of our success. We're committed to hiring and developing talented, passionate professionals who share our mission to protect lives and property. As we continue to grow, we offer meaningful career opportunities within a dynamic organization focusing on customer service, technical expertise, collaboration and long-term success.

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About The Opportunity

Confires is looking to hire a Accounts Receivable / Collections Specialist. This is a very important and essential role in our company and the ideal candidate will have a can-do personality, be well organized, detail-focused and have excellent written and verbal communication skills.

Job Duties include but are not limited to

• Responsible for the prompt and efficient itemization, upload, and submission of invoice information into customer web portals, as required to effect payment
• Contact customer by phone/email to finalize collection of outstanding debts
• Contact delinquent customers via telephone and email and maintaining consistent follow up with these accounts in accordance with established performance matrix
• Maintains a complete and accurate record of all collection efforts including any corrective arrangements and places notes on the customer's account in current ERP system
• Respond to daily account queries and inbound calls and settle customer disputes
• Follow-up in web portals for status of previously submitted items that remain unpaid
• Email invoice and work ticket PDF files to customers, where required.
• Preparation of summary billing using Microsoft Excel and/or Word
• Preparation and mailing of monthly past due invoice notices
• Adding and removing customers and/or demographic information into databases
• Answering incoming overflow calls from customers regarding their invoices
• Other duties as assigned

Qualifications

• Excellent verbal, written and customer service skills. Detail oriented a must!
• Prior experience in a commercial services company preferred, but not required.
• Proven ability to oversee essential business functions and meet goals/deadlines.
• Thorough knowledge of general office procedures and equipment.
• Ability to function in a fast-paced, team-based environment.
• Must be very analytical and have excellent problem-solving skills.
• Self-Starter with great organization skills, especially time management skills.
• Above average knowledge of Microsoft Office Suite products, especially Excel.

Compensation

• Hourly pay; rate is dependent on candidate's experience
• Quarterly bonus opportunities

Benefits

We offer flexible benefits and compensation packages that allow our employees to make choices that fit their individual needs.

• 401K with a company match
• Medical, Dental and Vision Insurance
• Company paid Short Term Disability
• Company paid Long Term Disability
• Company paid Life and AD&D insurance
• Pre-tax accounts for health and dependent care
• Aflac
• Vacation and Personal time
• Paid holidays
• Tuition Reimbursement

*Confires Fire Protection Service, LLC. is an Equal Opportunity Employer. Guardian does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, citizenship status, creed, ancestry, marital status, veteran status, or any other legally protected classification.

This link leads to the machine-readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data.