Operations Coordinator

Direct Hire Opportunity Operations Coordinator

Salary: $50,000 - $60,000 annually (based on experience)

Our client, a growing leader in the medical technology and healthcare support industry, is seeking a detail-oriented Operations Coordinator to join their team on a direct hire basis. This role is critical to ensuring smooth day-to-day operations by coordinating across departments, managing vendor relationships, supporting sales initiatives, and handling key administrative functions.

As an industry leader, our client proudly serves 8 of America's 30 largest hospitals, along with premier surgery centers, private practices, military facilities, and VA healthcare systems. This is an exciting opportunity to join a mission-driven organization making a direct impact on patient care and healthcare operations nationwide.

Responsibilities

• Coordinate daily operational activities to ensure smooth workflow across departments.
• Oversee and develop vendor relationships.
• Create and track purchase orders in QuickBooks Online; match receipts to POs and flag discrepancies.
• Receive and ship parts to support field service engineers.
• Drive a company van for regional pickups and deliveries of equipment and parts.
• Assist with expense tracking.
• Support sales admin with quoting, customer emails/calls, and follow-ups on order or service requests.
• Communicate effectively with customers and team members via phone, email, and in-person interactions.
• Prepare reports and analysis to support decision-making processes.
• Support the maintenance of the company's Quality Management System alongside the Inventory Manager and Director of Laser Technology.

Skills

• Proven experience in operations, inventory, purchasing, sales support, or a similar office and warehouse mix.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheet management.
• Familiarity with financial software such as QuickBooks or other accounting platforms.
• Experience with vendor management.
• Exceptional communication skills both verbal and written with a customer service-oriented mindset.

Additional Skills & Qualifications

• Experience in inventory control and management.
• Proficiency in data entry, shipping and receiving, and supply chain management.
• Knowledge of SAP and warehouse inventory processes.

Why Work Here?

We are a growing medical laser maintenance & repair organization offering nationwide coverage to hospitals, surgery centers, and doctors offices. Our focus is on being the highest quality independent service organization in the United States. We have long-term and recurring relationships with the majority of our customers, including 8 of Americas largest 30 hospitals, leading surgery centers, private practices, the military, and VA.

Work Environment

Office and warehouse setting.

Job Type & Location

This is a Permanent position based out of West Berlin, NJ.

Pay and Benefits

The pay range for this position is $50,000.00 - $60,000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.