Program Coordinator II

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Center for American Women and Politics, within the Eagleton Institute of Politics.

Among the key duties of the position are the following:

• Organizes, administers, and coordinates lectures, forums, educational programs and other events for the Center for American Women and Politics including on- and off-site events as well as virtual programming.
• Follows up on invitations, contracts, planning processes, logistics, communications, promotion, records, materials, invoice processing, and documents related to events.
• Gathers information from all involved parties about expectations, including special needs and considerations.
• Creates and maintains mechanisms to organize event ideas and planning processes, including speaker databases and planning calendars.
• Develops and sets in place logistics and communications plans to ensure that programs are well publicized, well attended or utilized, and well run within designated budget constraints.
• Oversees day-of, on-site logistics for events, ensuring that staff fulfill their responsibilities and events run smoothly and seamlessly.
• Communicates effectively with staff, speakers, program participants, and any other key players regarding responsibilities and expectations.
• Conducts follow-up and ensures that all post- program tasks are completed promptly and appropriately, including photo editing, archives, correspondence, and billing.
• Oversees student interns and work-study students on events and programs.
• Makes recommendations and brings issues to the attention of program and senior staff.
• Assists senior staff and faculty on other educational programming and special projects, including facilitating guest visits and field trips.
• Assists communications and other staff in creating external-facing communications focused on sharing information more widely about all our public programs, including to press and on social media.
• Serves as lead on the annual Ready to Run® New Jersey program (up to 250 attendees) and its pre-conference diversity initiative, including staffing three advisory committees, and on the annual Senator Wynona Lipman Chair in Women’s Political Leadership.
• Develops CAWP’s online programming, including drafting a project plan, developing content, and coordinating guest speakers and uploads.
• Keeps program web pages current with agendas and registration information.
• Provides backup support to the Center’s administrative staff as needed.

On occasion, all members are asked to participate in Institute-wide and/or cross-team projects.