Payroll Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll Administrator to support accurate and compliant payroll operations for a Contract position based in Pomona, California. This role will manage end-to-end payroll administration, help maintain reliable time and attendance records, and partner with internal teams to address payroll questions and reporting needs. The ideal candidate brings strong experience with large-volume payroll, a solid understanding of payroll regulations, and the ability to improve processes while maintaining a high level of accuracy. Must have experience with CalPERS to receive consideration.

Responsibilities:

• Manage complete semi-monthly payroll processing from initial review through final distribution, including special payments, manual checks, and off-cycle runs while meeting strict deadlines.

• Guide daily payroll operations by monitoring timekeeping records, approvals, and HRIS data to help ensure accurate pay calculations for employees across the organization.

• Lead the creation, upkeep, and refinement of payroll procedures and documentation to strengthen consistency, compliance, and operational efficiency.

• Review and reconcile payroll-related transactions such as deductions, garnishments, tax withholdings, benefits adjustments, leave changes, and other employee pay items.

• Prepare payroll data, supporting schedules, and documentation for internal reviews, external audits, and requests related to benefits, taxes, and administrative reporting.

• Coordinate quarterly and year-end payroll activities, including reconciliation support for tax filings, W-2 processing, and related reporting requirements.

• Analyze payroll information and generate reports for federal and state compliance, management review, budgeting support, and workforce pay trend analysis.

• Train and support backup payroll staff and employees on time entry, attendance procedures, payroll practices, and issue resolution to maintain smooth operations.

• Partner with vendors, service providers, and internal stakeholders to resolve payroll concerns, process related disbursements or EFT requests, and support cross-functional initiatives.

• Contribute to HR and administrative support activities by responding to inquiries, assisting with budget-related payroll information, and handling other assigned duties as needed.

• 3+ years of experience in payroll administration with responsibility for full-cycle payroll processing.
• Hands-on experience managing payroll for a workforce of 500 or more employees.
• Proficiency with ADP Workforce Now and strong familiarity with HRIS and timekeeping systems.
• Working knowledge of payroll regulations, tax reporting requirements, garnishments, and employee deduction processing.
• Experience reconciling payroll data and preparing reports for audits, quarter-end activities, and year-end filings.
• Familiarity with CalPERS and related payroll considerations is preferred.
• Strong analytical skills, attention to detail, and the ability to handle sensitive information with confidentiality.
• Effective communication and collaboration skills with the ability to support employees, managers, and cross-functional teams.