Front Desk Specialist

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Front Desk Specialist – Boca Raton, FL.

The Financial Affairs Division – Controller’s Office at Florida Atlantic University plays a vital role in delivering high-quality Tuition and Billing services that directly support the student experience. This position serves as a key point of contact for student accounts, assisting with tuition, fees, payments, and billing inquiries while ensuring accuracy, compliance, and exceptional customer service. The role supports daily operations by analyzing accounts, resolving issues, and collaborating with campus partners to deliver timely, effective service. Join FAU as we continue our Race to Excellence and contribute to a student-centered approach that promotes financial clarity, accessibility, and success.

Summary of Responsibilities includes:

• Serves as one of the Tuition & Billing Services Specialists. Responds to inquiries regarding, but not limited to, bill payment, tuition & related charges, Florida Prepaid inquiries, and collection of accounts with a goal of 100% customer satisfaction.

• General office duties to support Tuition & Billing services, including, but not limited to, data entry, electronic filing, and scanning.

• Participates in presentations for orientations, special trainings, and campus events.

• Responds to high-volume customer/student calls, emails, and assists customers/students face-to-face in the front office as needed.

• Processes customer/student transactions and responds to inquiries, ensuring a clear understanding of student accounts, deadlines, and related activity in a timely, accurate, and responsive manner.

• Provides the supervisor with error corrections or discrepancies as necessary.

• Participates in ongoing training to improve skills and productivity.

• Assists with other ad hoc projects and job-related duties as assigned by leadership.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options, including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program (

• Flexible work arrangement plans

• Sick Leave Pool Program

• Paid time off (eligible employees), including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at the President’s discretion).

• Paid Community Engagement Volunteer Service Day (

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers, visit us at

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Minimum Qualifications:

A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications/Skills:

Proficiency in Microsoft Office Suite, with strong emphasis on Excel (sorting, filtering, and basic data analysis).

Experience in a university or higher education environment, preferably in student accounts, financial aid, or registrar functions.

Working knowledge of FERPA and other applicable student privacy regulations.

Ability to de-escalate concerns and clearly explain complex tuition, billing, and account-related processes in a supportive manner.

Demonstrates initiative with a continuous improvement mindset; ability to identify process inefficiencies and recommend practical solutions.

Flexible, adaptable, and able to manage shifting priorities in a dynamic environment.

Strong written and verbal communication skills.

Highly organized with exceptional attention to detail.

Excellent interpersonal skills with a customer service–oriented approach.

Salary:

$18.00 - $20.00 an hour.

College or Department:

UCN: T&B / Front Desk Operations

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:30 a.m. - 5:00 p.m. or 9:00 a.m. - 6:00 p.m., depending on the semester.

May be required to work weekends on occasion.

Application Deadline:

2026-06-17

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include criminal background checks (levels I and II), motor vehicle checks, credit checks, reference checks, and alcohol and drug screening.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodation, please call View phone number on click.appcast.io. 711

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit:

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial ( . To contact Recruitment Services, send an e-mail to View email address on click.appcast.io.

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io or email View email address on click.appcast.io. For communications assistance, call 7-1-1.

Clery Act Information (

Consumer Information

Visit Florida Atlantic's Consumer Information ( page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call View phone number on click.appcast.io. For communication assistance, call 7-1-1.